Recreation Coordinator - Senior Programs

City of Novato


The City of Novato is seeking a creative and energetic individual to assist in the coordination and development of programs, activities and events at the 13,000 square foot Margaret Todd Senior Center. Under the direction of the Recreation Supervisor/Senior Services of the Parks, Recreation and Community Services Department, this position will organize and coordinate recreational activities for the Adult 50+ program. This position may exercise direct supervision over recreation staff.


The ideal candidate for this position will have strong written and verbal communication skills and will be able to work well with the public, and a variety of community groups. The successful candidate will possess excellent interpersonal skills and will demonstrate knowledge of recreation programming best practices, preferably with experience organizing and coordinating recreational activities, events and services for adults age 50 and over, and have a strong customer service-oriented approach to the work.  The Recreation Coordinator will be comfortable working with the Microsoft Office Suite, and AdobeCreative Cloud. This position is required to work some evening and weekend hours, but may also have the option to work a 9/80 schedule. Social media skills are highly desirable.


The Parks, Recreation & Community Services Department (PRCS) is comprised of three divisions: Administration, Community Services, and Recreation Programs. The Administration Division manages and coordinates all PRCS programs, activities, facilities, and community outreach efforts along with establishing department policy and direction; working with the Recreation, Cultural and Community Services Commission and City Council to accomplish citywide goals; and preparing and monitoring the PRCS general operating and capital improvement program budgets. The Community Services Division plans and implements recreational, cultural, and educational programs, activities, classes, services, and citywide special events for all residents – preschool aged toddlers through centegenarians. The Recreation Division supervises instructional, recreational, and competitive sports programs for children, teens, and adults. To learn more about the PRCS Department, visit our website


ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

Plan, prioritize, assign, supervise, review and participate in the work of staff responsible for providing recreation services including adult and youth sports, aquatics, special events, senior services, children care programs, pre-school services, and other related services within the Recreation Division

  • Maintain personnel records as required
  • Participate in the selection of recreation staff for assigned area
  • Provide or coordinate staff training
  • Work with employees to correct deficien­cies
  • Implement discipline procedures
  • Recommend and assist in the implementation of goals and objectives
  • Establish schedules and methods for providing recreation programs
  • Implement department policies and procedures
  • Participate in the preparation and administration of the recreation program budget for assigned area, submit budget recommendations, and monitor expenses
  • Promote and coordinate specific activities within a recreation program
  • Prepare program event and facility marketing material, including news releases, flyers, schedules of events, pamphlets, and brochures
  • Organize, schedule, and implement recreation activities and other related programs
  • Schedule usage of recreation facilities for activities, including athletic events
  • Maintain records and develop reports concerning new or ongoing programs and program effectiveness, maintain and file recreation records and reports, and prepare statistical reports as required
  • Monitor and inspect recreation facilities and secure facilities
  • Develop, plan, and lead recreation programs in area of assignment
  • Plan and implement special events and activities, including trips, dinners, and meetings
  • Maintain close contact with school officials, community groups, and the public regarding program offerings and coordination of services
  • Monitor program compliance with current laws, rules, and regulations related to provisions of recreation programs and related services
  • Respond to inquiries and concerns regarding recreation activities and research and resolve conflicts as required
  • Requisition supplies, materials, and equipment

Marginal Functions:

Maintain awareness of new developments in the field of recreation administration and incorporate new developments as appropriate into programs.

Perform related duties and responsibilities as required



Knowledge of:

Basic operations, services and activities of recreation program. Principles of supervision, training and performance evaluation; principles and practices of recreation program development and implementa­tion; basic procedures, methods and techniques of bud­get preparation and con­trol; marketing theories, principles and practices and their applica­tion to recreation activities; modern office equipment including computers; recent developments, current literature and information related to recreation administration; and pertinent Federal, State, and local laws, codes and safety regula­tions.

Ability to:

Supervise, organize, train and evaluate the work of technical and clerical personnel; coordinate and direct assigned recreation programs suited to the community; recommend and implement goals and objectives for providing recreation services; elicit community and organizational support for recreation programs; interpret and explain City policies and procedures; prepare and administer recreation program budgets; allocate limited resources in a cost effective manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work, including the general public.
Maintain mental capacity which allows for effective interaction and communication with others.
Maintain physical condition appropriate to the performance of assigned duties and responsibili­ties which may include the following:

  • Walking, standing or sitting for extended periods of time
  • Operating assigned equipment and vehicles.

Maintain effective audio-visual discrimination and perception needed for:

  • Making observations
  • Communicating with others
  • Reading and writing
  • Operating assigned equipment and vehicles

Experience, Education, and Training Guidelines

Any combination of experience, education, and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible experience in the implementation of recreational, social and cultural programs and activities, including some lead supervisory experience. Education: Equivalent to a Bachelors degree from an accredited college or university with major course work in recreation administration, physical education, business administration, public administration or a related field.

License or Certificate

  • Possession of, or ability to obtain, an appropriate, valid driver's license.
  • Possession of, or ability to obtain, an appropriate, valid C.P.R. and First Aid Certificate.


Environmental Conditions:
Work is performed indoors in an office setting and outdoors in a field environment; work performed includes working in close proximity with others.

Physical Conditions:

Essential and marginal functions may require maintaining physical condition necessary for walking, standing or sitting for long periods of time; and operating motorized equipment.



It is important to complete all required application materials, including the supplemental questionnaire and any required additional documents. All applications will be screened for completeness and possession of minimum qualifications. Qualified applications will be reviewed in detail to identify the most qualified candidates to continue in the selection process which may consist solely of an application screening, or may include a written examination, skills assessment, oral appraisal interview, assessment center, or other activity selected by the Human Resources Department and the hiring department. It is anticipated that oral appraisal interviews will take place on May 17, 2018, followed by department selection interviews on May 23, 2018. These dates are subject to change; however, we advise that you save the dates in the event that you are selected to continue in the selection process after the initial application screening.

As a result of the selection process an eligibility list of qualified candidates will be established to fill the current vacancy and may be used to fill future vacancies as long as the eligibility list remains active. Candidates who score the highest in the selection process will be required to pass a reference and background exam prior to receiving a conditional job offer. Candidates receiving a conditional offer of employment will be required to pass a pre-employment medical and drug screen examination prior to receiving a final job offer.


To be considered for this exciting opportunity, candidates should complete an online application and the required supplemental questionnaire. The supplemental questionnaire is part of the application; please provide sufficient detail to enable your answers to be rated. To apply for this position, please click

DEADLINE TO APPLY: May 7, 2018 at 5:00 P.M.

All required application materials must be submitted and received by the above date and time to be considered. The City of Novato is not responsible for the failure of internet forms or email in submitting your application.

Accommodation: Applicants with a disability who may require special assistance in any step of the selection process should advise Human Resources by emailing hr@novato.orgupon submittal of application. 


The City of Novato is an Equal Opportunity Employer