RECREATION & COMMUNITY PARTNERSHIPS COORDINATOR (2 VACANCIES)

Other
Full-time
City of Ventura
7/23/2018

TO APPLY FOR THIS POSITION, PLEASE VISIT OUR WEBSITE AT:  www.cityofventura.ca.gov/jobs

RECREATION AND COMMUNITY PARTNERSHIPS COORDINATOR (2 VACANCIES)
Parks, Recreation and Community Partnerships Dept
Recruitment #18-K32-001
Salary:  $53,336.19 - $64,830.27/year

INTRODUCTION
Are you passionate about making a difference in your community?  Do you thrive working in fast-paced creative environment?  The City of Ventura is accepting applications for two Recreation and Community Partnership Coordinator opportunities in the Parks, Recreation and Community Partnerships Department. One opportunity exists on the Cultural Arts team and one on the Community Partnerships team.  If you enjoy working with the public and have proven experience in community partnerships programs, apply online at www.cityofventura.ca.gov/jobs by the 7/23/2018 filing deadline to be considered for these exciting career opportunities!
To learn more about the Parks, Recreation and Community Partnerships Department, visit:  https://www.cityofventura.ca.gov/219/Parks-Recreation-Community-Partnerships.  

THE POSITION
Under general supervision, implements, coordinates and participates in designated specialized recreation, community partnerships, cultural, and social or senior services programs, activities and events. Schedules, trains and supervises the work of assigned part-time and/or temporary support staff and/or volunteers. Performs a variety of clerical and administrative support functions for assigned program area.

An eligibility list is being established to fill the two current full-time vacancies as well as future full-time, part-time, or temporary related vacancies.

THE IDEAL CANDIDATE

  • Has arts program development and coordination experience
  • Has senior services program development and coordination experience
  • Works harmoniously with a wide range of people in the community, including local businesses, public and private organizations, and volunteers of all ages
  • Has excellent public relations skills and be able to represent the program positively to the community
  • Is familiar with community services available for seniors and adults, and understands how to access these resources in order to maximize activities and programs
  • Enjoys working with a diverse group of people, while remaining sensitive to the special needs, concerns, attributes and values of the older adult population
  • Has excellent written and verbal communication skills
  • Is organized and able to prioritize tasks in order to implement changing priorities
  • Adapts to a fast-paced culture of unparalleled customer service expectations
  • Works closely with colleagues to meet City goals and objectives
  • Is bi-lingual in Spanish and English, although this is not required

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
Organizes, implements, and participates in assigned programs and activities related to specialized recreation and community partnership program areas.
Assists in hiring, training and evaluating assigned part-time, and/or temporary staff, and/or volunteers to implement planned recreational, cultural and/or special events activities. Orients new staff and develops staffing schedules.
Provides customer service to applicants, participants, and the general public. Acts as information source regarding assigned programs and City's leisure services activities and facilities. Sends requested brochures, schedules and applications. Refers inquiries to other City or leisure services as appropriate.
Reviews and documents the progress and effectiveness of specific and assigned recreational, cultural and social services and programs being offered by the City and develops and presents recommendations for additions, deletions or revisions. Justifies recommendations with appropriate background data.
Provides input into the preparation of annual budget for assigned programs; monitors and accounts for assigned monies. Initiates and coordinates the purchase of supplies and equipment.
Oversees, coordinates and participates in the preparation, scheduling and use of required facilities for assigned programs and activities. Communicates with scheduled groups to confirm use of the facility and identifies the needs of the user group. Updates emergency and other pertinent information on a regular and as-needed basis.
Responds to and documents all incidents involving injury, behavioral problems, and/or any unusual events.
Communicates to appropriate resources and supervisor. Maintains records and files on all participants in assigned programs and activities and all related records and documentation as necessary.
Researches and prepares various reports, publicity and statistical data; initiates and prepares brochures, notices, catalogs, newsletters, bulletins, and press releases as directed. Depending upon assignment, may assist with grant administration, tracking and reporting. Uses computer software such as Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and ActiveNet registration system.
Purchases and maintains inventory and supplies for assigned programs. Monitors and assesses the condition of the facilities being used in terms of suitability, physical condition, and safety. Reports facility maintenance concerns promptly. Initiates and coordinates repair of products and equipment utilized in assigned programs and activities.
Attends meetings, workshops, and conferences; makes presentations and provides information regarding assigned programs and the City's recreational/leisure services upon request. Develops community partnerships for the implementation of programming. Serves as staff liaison to various groups, boards and/or commissions.
Performs other duties as assigned.

When assigned to Community Partnerships:  Coordinates and maintains the volunteer program in support of beaches, parks, public art and public spaces   including hiring and retaining volunteers and maintaining facilities.  Coordinates and maintains the senior nutrition program operations, including meal planning and ordering, assists in the oversight of support staff and performing in-home assessments on homebound seniors.  Tracks participant information, prepares reports, tracks grant and program expenses.  Coordinates and maintains the operations of the Cornucopia Community Garden, including hosting events, responding to gardener inquiries, providing tours and tracking revenue and expenses.

When assigned to Cultural Arts:  Assists in the oversight and use of the community center, including the creation and coordination of cultural and specialty programs.  Assists with contract negotiations with organizations to present art and science programs, assists in the oversight of support staff, instructors and volunteers, coordinates in-school art programs, collaborates with school and school district staff and artists, creates and coordinates special art events and festivals, maintains records and tracks program success, assists in the preparation of marketing materials to promote classes and events.

When assigned to Interpretative Outreach:  Coordinates and maintains historic sites, coordinates the Interpretive Outreach program, including development of brochure and marketing materials, assisting with program coordination at various sites, involved in the hiring and scheduling of support staff, works with schools, staff and community, maintains program records and statistics, monitors payments, creates and coordinates bus and walking tours, works with assigned support staff, develops partnerships with schools, community members, museums and theaters.  Assists in the oversight of the Olives Adobe, including coordination of community events and rental of the facility.

When assigned to Special Events:  Coordinates and maintains special event permits, filming, and City Hall rentals, coordinates evening and weekend City Hall security, coordinates and plans all components of special events and fairs, including coordination of the application process and event vendors, assists in creation of marketing materials for special events, assists in the oversight and scheduling of event volunteers, coordinates concert series, including venue and site maintenance, and processing of tickets for events and concert series.

When assigned to Adult Sports:  Plans, coordinates, implements and provides programs, activities and services for adults and families, including adult sports leagues, classes, fitness programs, tournaments, special events, and travel program, coordinates and implements the annual Corporate Games event, assists with development of budget and cost recovery processes, assists in the oversight and scheduling of support staff and independent contractors, including Ventura Travel support staff.

When assigned to Youth Sports and Recreation:  Plans, coordinates, implements and provides youth sports activities, leagues, classes, programs and activities, including sailing and kayaking, after school sports, youth basketball program, summer sports camps and classes, lacrosse, surfing, volleyball gymnastics and tennis, assists in the oversight and scheduling of support staff and independent contractors, monitors and maintains program budgets.

When assigned to Youth Recreation:  Plans, coordinates, implements and provides youth recreation programs including after-school camps, sports leagues, teen leadership programs, special events and community center programming, assists with the development of budget and cost recovery processes, participates in interviewing and training of support staff, assists with grant administration, prepares various reports, and assists with marketing of programs.

MINIMUM QUALIFICATIONS
A combination of education, training and experience equivalent to completion of some college course work in a field related to public administration, recreation, cultural arts, or social services, and two years of progressively responsible experience implementing services in the social services, senior services, cultural arts, or recreation field; OR in lieu of college coursework, a total of three years of experience as described above.  Depending upon assignment, the ability to speak Spanish, in addition to English, is desirable.

LICENSE/CERTIFICATES
License
Depending on assignment, possession of a valid California Class C driver's license may be required.
If duties include driving either a mini-bus or van, a California Class B driver's license, with passenger endorsement, auto transmission and air brake restrictions, must be obtained within six months of employment. 
If duties include driving either a mini-bus or van, according to the Department of Transportation, drug testing is required.

BENEFITS
To view benefits, please visit our website at https://www.cityofventura.ca.gov/971/Benefits

SELECTION PLAN
Submit a City application and supplemental questionnaire by the filing deadline. The preferred method of application is online and you are highly encouraged to apply at www.cityofventura.ca.gov/jobs. If you are unable to apply electronically, you may request paper application materials by calling (805) 654-7853 during regular business hours. Paper applications can be FAXed to (805) 648-4467, or mailed, or hand delivered to City Hall at: 501 Poli Street, Room 210; Ventura, CA 93002. If you FAX, it is highly recommended that you also send the original documents. The Eligibility List established may be used to fill other regular and temporary vacancies at the discretion of the City.
Once your application has been submitted, all future correspondence from the City will be via e-mail. Please keep your contact information up-to-date and ensure that your email spam filter allows you to receive messages from recruitment@cityofventura.ca.gov. You may also view notices send to you by the City in the "My Applications" tab at www.cityofventura.ca.gov/jobs.
Department Selection Interview
A select number of candidates will be invited to a department selection interview being held in August 2018, date to be determined.

 

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