In the span of just two months, the City of Santa Ana has parted ways with its city manager, deputy city manager, city clerk, and a top city manager’s aide.
Under the general direction of the Finance Director, manages the daily operations of the purchasing and contracting functions for the City to ensure that the material and service requirements are met in a timely , efficient, effective , and ethical manner; provides technical support, information, and assistance to City departments in purchasing and development of standards and specifications for contracting activities; ensures quality and adherence to established policies and procedures ; performs more technical and complex tasks relative to assigned areas of responsibilities including performing purchasing activities that have significant impact on costs and operations.
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth to address business needs and changing business practices .
Evaluates, recommends, and develops Citywide purchasing policies and procedures for the implementation of standards that represent best purchasing methods while conforming to City policies and procedures , and all Federal and State procurement statues.
MINIMUM QUALIFICATIONS - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: A Bachelor's degree from an accredit college or university with major course work in Business Administration, Business Management or a related field is required; and
Experience: Three years of responsible experience in purchasing and contract management in the public and/or private sector that has led to the acquisition of the required knowledge, skills and abilities. License; Certificates; Special Requirements: A valid class C California driver's license.
Knowledge of: Principles, practices, and standards of purchasing, contracting, and materials and supplies management; principles and practices of public agency competitive bidding procedures; practices and techniques of inventory control; applicable laws and regulations regarding governmental purchasing activities; methods and techniques of contract development, negotiations and administration; methods and techniques of customer service; record keeping practices and procedures related to the purchasing function; sources and types of equipment and supplies used by a municipality; principles and practices of municipal budget preparation and control; principles and procedures of record keeping; principles of business letter writing and basic report preparation; office procedures, methods, and equipment including applicable software applications such as word processing, spreadsheets, and databases.
Ability to: Administer and negotiate contracts , government bidding and purchasing procedures; maintain high ethical standards in conducting procurements; recommend and implement goals, objectives, policies and procedures for providing purchasing functions; understand the organization and operation of the City; supervise, integrate and review purchasing and inventory control functions ; principles and practices of a formal and informal bidding process; analyze complex information and problems, evaluate alternatives and make sound recommendations; exercise sound independent judgment within general policy guidelines; negotiate effective purchasing contracts based on quality, quantity and price; design and maintain record keeping systems; work under pressure with frequent interruptions and a high degree of public contact by phone or in person; participate in the preparation and administration of assigned budget; prepare clear, concise, and comprehensive reports; understand, interpret, explain and apply applicable federal, state, and local policies laws, and regulations; communicate clearly and concisely, both orally and in writing ; establish and maintain effective working relationships with those contacted in the course of work.
Prolonged sitting, standing , walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities; grasping, repetitive hand movement, and fine coordination in preparing reports and other communications and entering data using a computer . Additionally, the position requires near vision in reading on the computer, and acute hearing is required when providing phone service and communicating in person. The need to lift, drag, and push files weighing up to 25 pounds also is required.
Last month, Minneapolis became the first city in the nation to ban single-family zoning.