PROPERTY MANAGEMENT SPECIALIST

Full-time
City of Ventura
10/29/2017

TO APPLY FOR THIS POSITION, PLEASE VISIT OUR WEBSITE AT: WWW.CITYOFVENTURA.CA.GOV/JOBS

PROPERTY MANAGEMENT SPECIALIST
Public Works Department
Recruitment #17-Q09-001
Salary:  $65,552.24 - $87,840.48/year

INTRODUCTION
Do you have proven experience managing commercial properties?  The City of Ventura is accepting applications for a Property Management Specialist vacancy in our collaborative Public Works Department.  To be considered for this exciting career opportunity, apply online at www.cityofventura.ca.gov/jobs by the 10/29/2017 filing deadline!
To learn more about the City of Ventura's Public Works Department, visit https://www.cityofventura.ca.gov/189/Public-Works.

THE POSITION
Under general direction, negotiates and develops documents related to the acquisition, management, lease, abandonment, and sale of real property and easements; negotiates and develops documents related to license agreements, business activity permits, and tenant dispute resolution; monitors and oversees tenant/lease obligations for compliance and revenue control; and ensures timely collection of rents and fees.

THE IDEAL CANDIDATE

  • Has broad commercial property management experience
  • Is a skilled negotiator, preparing and administering leases, agreements and contracts
  • Is a collaborative team player with passion and an interest in economic vitality and sustainability
  • Provides exemplary customer service
  • Possesses excellent oral and written communication skills
  • Is results oriented with a proven track record to reach solutions
  • Works harmoniously and effectively with the general public, governmental agencies, consultants, and city staff
  • Understands the importance of real property portfolio/asset inventory management
  • Is computer savvy, analytical and solution oriented

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
Provides exemplary customer service to all individuals by demonstrating a willingness to be attentive, understanding, responsive, fair, courteous and respectful, and actively participates in maintaining a positive customer service environment.

Plans, prioritizes, assigns, oversees and reviews the work of staff responsible for providing the development of documents related to the acquisition, management, lease, abandonment and sale of real property and easements.
Recommends and assists in the implementation of goals and objectives; implements approved policies and procedures.
Establishes schedules and methods for providing real property activities; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly.
Participates in the preparation and administration of the program budget; submit budget recommendations; monitors expenditures.
Prepares analytical and statistical reports on operations and activities.

Oversees and reviews right-of-way issues for City projects including preliminary route planning, land cost estimates, and potential relocation assistance claims.
Negotiates and coordinates real property activities with a variety of parties including the public, government agencies, consultants and City staff; drafts appropriate documents including agreements, licenses,  deeds, reports, escrow instructions and resolutions to acquire land and easements.
Performs detailed and complex research on real property acquisition and sale; gather and compile data; determine title, easements and appraised values.
Negotiates, prepares and administers leases, rental agreements and various contracts.
Enforces all lease provisions as necessary and communicates with tenants and prepares necessary documents.
Coordinates and maintains a complete inventory of the City’s real property portfolio and properly manages all real property assets.
Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to real property activities; writes reports which present and interpret data, identify alternatives, and make and justify recommendations.
Ensures the maintenance of real property records and reports; provide recommendations on real property activities to minimize City liability risks and costs.
Reviews real property maps to determine compliance with associated maps and laws to lot line adjustments, mergers, and Certificates of Compliance.
Receives and responds to complaints and questions from the general public, staff and a variety of parties relating real property issues including easements, public property, encroachments, escrows, abandonments, leases, public projects, private developments, surveys, land use and related activities; reviews problems and recommends corrective actions; prepares summary reports as required.
Coordinates with the City’s Risk Manager to ensure proper insurance requirements are met, and with City Attorney, Economic Development,  Finance and Technology and others as needed  to ensure proper  requirements are met for all lease/rental agreements.
Attends and participates in professional group meetings; stays abreast in the field of real property acquisitions and transactions.
Represents the City at various community meetings.
Performs related duties and responsibilities as assigned.

LICENSE/CERTIFICATES
License:  Possession of a valid California Class C driver’s license is required.

MINIMUM QUALIFICATIONS
A combination of education, training, and experience equivalent to a Bachelor’s degree in real estate, business, economics, accounting, public administration, political science or related field, and two years of experience working in commercial property management or other related experience involving real property management, OR an Associate’s degree in real estate, business, economics, accounting, public administration, political science or related field and four years of experience working in commercial property management, or other related experience involving real property management, OR six years of experience working in commercial property management or other related experience involving real property management.
Training and participation promulgated by the International Right of Way Association (IRWA) with an emphasis on attainment of professional designation of SR/WA (Senior member) is highly desirable.

BENEFITS
To view benefits, please visit our website at https://www.cityofventura.ca.gov/971/Benefits

SELECTION PLAN
Submit a City application and supplemental questionnaire by the filing deadline. The preferred method of application is on-line and you are highly encouraged to apply at www.cityofventura.ca.gov/jobs. If you are unable to apply electronically, you may request paper application materials by calling (805) 654-7853 during regular business hours. Paper applications can be FAXed to (805) 648-4467, or mailed, or hand delivered to City Hall at: 501 Poli Street, Room 210; P.O. Box 99; Ventura, CA 93002. If you FAX, it is highly recommended that you also send the original documents. The Eligibility List established may be used to fill other regular and temporary vacancies at the discretion of the City.
Once your application has been submitted, all future correspondence from the City will be via e-mail. Please keep your contact information up-to-date and ensure that your email spam filter allows you to receive messages from recruitment@cityofventura.ca.gov. You may also view notices send to you by the City in the "My Applications" tab at www.cityofventura.ca.gov/jobs.

Department Selection Interview
A select number of candidates will be invited to a department selection interview being held in November 2017, date to be determined.

Legal

Monday, October 16, 2017 - 06:41

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