Principal Personnel Analyst

Full-time
City of Huntington Beach
10/15/2018
714-536-5492

SALARY

$7,855.47 - $9,730.93 Monthly

 

OPENING DATE: 9/24/18

CLOSING DATE: 10/15/18 11:59 Pm

 

DESCRIPTION:

 

The City of Huntington Beach is seeking a highly competent Human Resources professional with an extensive public sector background working in the areas of recruitment and selection, including civil service testing for sworn and non-sworn personnel, experience with leave coordination and administration including ADA/FEHA, return-to-work, and workers’ compensation leave management programs; performs complex analytical and managerial work related to the full range of Human Resources operational functions and programmatic oversight, including timekeeping and payroll administration.  This position is assigned to the Huntington Beach Police Department.

Incumbent will perform a wide variety of professional and analytical duties, which includes developing, managing, and administering daily recruitment and selection activities; including the use of creative recruiting strategies and exam planning and the use of on-line automated   applicant tracking systems (e.g. NEOGOV). Responsibilities includes supervision of the Department's timekeepers, interpretation of personnel rules, collective bargaining agreements, and classification plans, and frequent advisement to Police department management and staff regarding personnel matters.  Incumbent will consult with the Office of Human Resources on matters related to policy interpretation and formulation, and other human resources best practices to ensure compliance with local rules, state and federal laws, rules and regulations.

The ideal candidate must hold confidentiality in high regard and exhibit good judgment at all times, have a strong service-oriented approach, and the ability to balance the interests of the organization with the rights and benefits available to employees, a solid work history supervising technical and support staff; familiarity with on-line automated applicant tracking systems.  Must be highly skilled in oral and written communication and possess strong organization and planning skills along with broad problem solving and analytical skills; responsiveness, attention to detail and resilience is required to actively address and resolve the human resources support needs of a large City department.

EXAMPLES OF ESSENTIAL DUTIES

Develops, directs, manages and administers a variety of recruitment examinations, including written, performance, and oral interview evaluations; plans, schedules and administers assessment centers for department positions; develops tests to measure job skills, knowledge and abilities; analyzes test results and presents findings; briefs panel members in evaluation procedures and practices; may serve as an evaluator on panels; reviews information concerning personnel needs; investigates recruitment sources, recommends recruitment methods and approaches including the nature of appropriate examination procedures; consults with and advises management and supervisors in the discharge of their personnel oversight responsibilities and the application of personnel policies, standards, regulations, procedures and practices; screens applications and may inform applicants on employment practices and eligibility; prepares manuals, brochures, job flyers, memorandums, and correspondence; handles routine to complicated leaves of absence matters in compliance with FEHA, FMLA, CFRA, PDL, workers’ compensation, USERRA or other applicable rules, laws, policies and/or collective bargaining agreements ensuring consistency of application, reviewing, approving and monitoring of leaves; interprets and explains policies, procedures, codes, laws, ordinances and/or terminology in order to provide necessary information to managers, supervisors and employees related to leaves of absence, the reasonable accommodation process, and/or and other benefits; verifies the status of leave and disability matters as they pertain to reporting, notification, pay, time off and benefits; may assist in conducting interactive process meetings and assist with determining reasonable accommodations; directs the administrative and technical functions of department timekeepers ensuring payroll data records are accurate; responsible for the selection, training, evaluation and supervision of support staff; interprets and appropriately applies applicable provisions of collective bargaining agreements in consultation with the Office of Human Resources; may conduct or coordinate employee training; researches rules, regulations, laws and policies; analyzes alternatives and makes recommendations; responds to salary and benefit surveys, including establishing classification comparability and analysis of results to prepare reports; composes and presents comprehensive, concise, and effective oral and written reports; recommends the selection of staff; may participate in research, evaluation, of proposed contractual obligations and agreements; administers assigned contracts; coordinates assigned activities with other City departments, divisions, boards, committees, task forces, external organizations, and the general public; responds to and resolves difficult and sensitive inquiries and complaints; attends and participates in professional group meetings; stays abreast of new trends and innovations in assigned field; performs other duties and responsibilities as assigned.

TYPICAL QUALIFICATIONS

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities required to perform successfully in the position is qualifying. A typical combination includes:

Knowledge of: Public personnel administration principles and practices, including Equal Employment Opportunity law; Uniform Guidelines on Employee Selection; statistical principles and research methodology; content and criterion validity techniques; principles of position classification, methods of job evaluation; principles and practices of supervision, public administration and organizational development; payroll administration and principles; salary and benefit administration; principles and practices of leave management and return-to-work programs; public sector labor relations practices and procedures; Microsoft Office software programs (Excel/Word/Outlook/PowerPoint), statistical data collection and reporting; English usage, grammar, punctuation, spelling; customer service principles and practices.

Ability to: Develop and present recommendations effectively, both orally and in writing; analyze a variety of personnel-related issues and provide appropriate recommendations; prepare reports and statistical analyses; recommend and implement goals and objectives for providing effective services; independently perform responsible and difficult personnel related duties involving the use of independent judgment and personal initiative; direct, organize, coordinate and participate in various complex personnel studies, analyses, and projects; research, analyze, and evaluate programs, policies, and procedures; prepare clear and concise reports; prioritize activities to meet established timelines; negotiate and administer various contracts; supervise, organize and review the work of subordinate staff; participate in the selection, training, and evaluation of subordinate co-workers; interpret, apply and explain personnel and administrative policies and procedures and pertinent laws, policies, rules and regulations; operate office equipment including computers and supporting word processing, database and spreadsheet applications; communicate clearly and concisely, both orally and in writing; establish and maintain effective relationships with those contacted in the course of work; deliver quality customer service.

Education: Bachelors’ degree in personnel administration, industrial relations, psychology, business or public administration or a related field from an accredited college or university required. Master’s degree in related field is highly desirable.

Experience: Five (5) years of professional experience within a municipal agency in recruitment and selection techniques, classification and compensation, salary and benefit administration, labor and employee relations, including lead or supervisory experience.

APPLICATION AND SELECTION PROCEDURES:

An on-line application must be completed in its entirety.

Depending upon the applicant pool, all applicants meeting the minimum qualifications will NOT necessarily be selected to participate in the selection process.

Applicants whose qualifications BEST meet the City's needs will be invited to participate in the appraisal process, which will include a job knowledge/abilities exam (Pass/Fail), EXCEL proficiency assessment and keyboarding assessment (Pass/Fail).

The top candidates successful at passing the job knowledge/abilities exam will be invited to an oral board examination (weighted 100%).

Candidates who successfully pass all components of the appraisal process will be placed on an employment eligible list. The employment eligible list is valid for up to one year, unless exhausted sooner.

Candidates considered for hire must undergo a comprehensive background investigation, which includes (but is not limited to) LiveScan fingerprinting, polygraph exam, credit check, reference/employer checks, DOJ and FBI checks, etc.

Upon a conditional offer of employment, a pre-placement medical evaluation, psychological exam and drug screening must be completed with acceptable results.

Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification. Other background reports may also be conducted depending on the position.

IMPORTANT: In-house candidates may apply to this "open" recruitment. However, they will compete based on the standards established for the "open" recruitment and if successful, will be placed on the "open" eligible list.

Please Note: Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application.

PHYSICAL TASKS & ENVIRONMENTAL CONDITIONS

When necessary must be able to work any shift, including weekends and holidays.

SPECIAL CONDITIONS

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
Work involves exposure to potential physical harm. There is frequent need to stand, reach overhead, sit, stoop, walk, work in confined spaces, and perform other similar actions during the course of the workday. Must be able to work any shift, including weekends and holidays. Employee accommodations for physical/mental disabilities will be considered on a case-by-case basis.

COMPREHENSIVE BACKGROUND REVIEW - COMMON DISQUALIFIERS - Civilian
Please review the following common disqualifiers. If any items listed pertain to you, you will be automatically disqualified in the background investigation. You may, at this time want to screen yourself and withdraw prior to starting the recruitment process. 

Illegal use or possession of drugs - The following examples of illegal drug use or possession will be considered automatic disqualifiers for applicants, with no exceptions.

  • Any adult use or possession of a drug classified as a hallucinogenic within three years prior to  application for employment.
  • Any adult use or possession of marijuana within one year prior to application for employment.
  • Any other illegal adult use or possession of a drug not mentioned above (including cocaine) within three years prior to application for employment.
  • Any illegal adult use or possession of a drug while employed in any law enforcement capacity, military police, or as a student enrolled in college-accredited courses related to the criminal justice field.
  • Any adult manufacture or cultivation of a drug or illegal substance.
  • Failure to divulge to the Department any information about personal illegal use or possession of drugs.
  • Any drug test of the applicant, during the course of the hiring process, where illegal drugs are detected.
  • The following examples of illegal drug use or possession will be considered in relationship to the overall background of that individual and may result in disqualification:   
  • Any illegal use or possession of a drug as a juvenile.
  • Any illegal adult use or possession of a drug that does not meet the criteria of the automatic disqualifiers specified above (e.g., marijuana use longer than one year ago or cocaine use longer than three years.)
  • Any illegal or unauthorized use of prescription medications.

Motor Vehicle Operations

  • Receipt of three or more moving violations (or any single violation of a potential life threatening violation, such as reckless driving, speed contest, suspect of a pursuit, etc.) within three years prior to application. Moving violations for which there is a factual finding of innocence shall not be included.
  • Involvement as a driver in two or more chargeable (at fault) collisions within three years prior to date of application.
  • A conviction for driving under the influence of alcohol and/or drugs within three years prior to application or any two convictions for driving under the influence of alcohol and/or drugs.

Arrests

  • Conviction of any criminal offense classified as a misdemeanor under California law within three years prior to application.
  • Conviction for two or more misdemeanor offenses under California law as an adult.
  • Conviction of any offense classified as a misdemeanor under California law while employed as a peace officer (including military police officers.)
  • Admission(s) of having committed any act amounting to a felony (including felony-misdemeanor offenses) under California law, as an adult, within five years prior to application or while employed as a peace officer (including military police officers.)
  • Admission(s) of administrative conviction of any act while employed as a peace officer (including military police officers) involving lying, falsification of any official report or document, or theft.
  • Admission(s) of any act of domestic violence as defined by law, committed as an adult.
  • Admission(s) of any criminal act, whether misdemeanor or felony, committed against children, including but not limited to: molesting or annoying children, child abduction, child abuse, lewd and lascivious acts with a child, or indecent exposure. Acts of consensual unlawful intercourse accomplished between two minors shall not be included, unless more than four years difference in age existed at the time of the acts.
  • Having any outstanding warrant of arrest at time of application.
  • Conviction of a felony under Federal or California Law.

Integrity

  • Material misstatement of fact or significant admission/omission during the application or background process may be disqualifying, including inconsistent statements made during the initial background interview (Personal History Statement or Supplemental Questionnaire) or polygraph examination or discrepancies between this background investigation and other investigations conducted by other law enforcement agencies.
  • Forgery, alteration, or intentional omission of material facts on an official employment application document or sustained episodes of academic cheating.

Tattoos

  • Employees shall not display any tattoos, body art, brand, scarification or mutilation while on-duty or representing the Police Department. All visible tattoos, body art, brands, scarification or mutilation shall be covered by an approved uniform or by wearing a skin patch of neutral tone.

Body Art

  • Body piercing or alteration to any area of the body visible in any authorized uniform or attire that is a deviation from normal anatomical features and not medically required is prohibited. Such body alteration includes, but is not limited to:   
  • Tongue splitting or piercing.
  • The complete or transdermal implantation of any material other than hair replacement.
  • Abnormal shaping of the ears, eyes, nose or teeth.
  • Branding or scarification.

Work Traits

  • Disciplined by any employer (including military) as an adult for abuse of leave, gross insubordination, dereliction of duty, or persistent failure to follow established policies and regulations.
  • Involuntarily dismissal (for any reason other than layoff) from two or more employers as an adult.
  • Employment in more than seven paid positions with different employers within the past four years, or more than 15 paid positions with different employers in the past ten years (excluding military). Students who attend school away from their permanent legal residence may be excused from this requirement.
  • Personal bankruptcy more than once, having current financial obligations for which legal judgments have not been satisfied, currently having wages garnished, or any other history of financial instability.
  • Uttering any epithet derogatory of another person's race, religion, gender, national origin or sexual orientation.
  • Disciplined by any employer as an adult for fighting in the workplace. 

Legal

Tuesday, October 9, 2018 - 17:31

Last month, MuniServices / Avenu published a legislative update that focused on over 50 bills, which impacted local revenue streams or administration in one way or another, that had made it to the