Police Records Supervisor

City of Ventura


Police Department
Recruitment #17-S45-001
Salary: $52,489.63 - $70,336.24/year

Are you a natural leader with proven police records experience in a law enforcement agency? The City of Ventura is seeking a Police Records Supervisor to lead the Police Records team in the Police Department.
To be considered for this rewarding career opportunity, apply online at www.cityofventura.ca.gov/jobs by the 2/26/2018 filing deadline.To learn more about the Police Department, visit https://www.cityofventura.ca.gov/816/Police-Department.
To learn more about the City of Ventura, visit https://www.cityofventura.ca.gov/.

Under general direction, supervises schedules, coordinates and participates in the record activities of the Police Department; oversees the operation of the department's computerized records system; and provides administrative, secretarial and clerical staff assistance to the department.

The Police Records Supervisor is the first-line supervisory classification in the Police Records classification series.  The supervisor is responsible for the direct oversight, supervision and evaluation of assigned staff, as well as day-to-day program administration, functioning independently while exercising considerable independent judgement and making sound decisions.  This classification is distinguished from the supervising manager by the latter’s overall management responsibility over a variety of functional areas.     


  • Has a strong clerical police record background
  • Leads by example and empowers staff to do the same
  • Demonstrates through actions  a strong customer service work ethic
  • Encourages teamwork, and is able to work collaboratively with others  
  • Continuously looks for ways to streamline and operate efficiently
  • Can change priorities quickly, identify and resolve problems and make sound decisions
  • Is a natural leader who is able to effectively coach, train, motivate, evaluate and provide leadership to staff
  • Thrives in a fast-paced environment, handling multiple tasks simultaneously, while making logical decisions and meeting deadlines

Duties may include, but are not limited to, the following:
Supervises, schedules and coordinates the activities of the records unit, including the operation and maintenance of the department's computerized records system and law enforcement system.
Develops and implements procedures and policies for the work unit; coordinates shift coverage and work flow; monitors computer input and file maintenance activities.  Maintains compliance with new and changing laws, policies and procedures; informs staff of changes in laws and other agency requirements.
Serves as the departmental custodian of records; prepares declarations; responds to subpoenas for department records; may appear in court on behalf of the department.
Oversees the release of police records information in accordance with the California Public Records Act.
Assists in the preparation and maintenance of the section's administrative budget; authorizes bills for payment.

Supervises, trains and evaluates assigned clerical personnel in the performance of major police records support functions; develops and implements training sessions for assigned staff related to areas of assignment; trains new personnel in the systems and procedures related to the records function, including operation of the computerized records system.
Troubleshoots problems and responds to questions and inquiries from other department staff. Researches, collects data, and prepares a variety of statistical and written reports as required; inputs and recalls a variety of data on a computer remote terminal.
Provides exemplary customer service by assisting departmental personnel and the public in person and by phone performing record checks, receiving reports and complaints from citizens, providing administrative, secretarial and clerical staff assistance for the department, and working with department personnel and the public in the areas of assigned functional responsibilities. Provides technical assistance on special projects for management personnel.
Performs related duties as assigned.

A combination of education, training and experience equivalent to graduation from high school and three years of increasingly responsible police records clerical experience in a law enforcement agency involving computerized records management system operation and some supervisory or leadworker experience.

License:  Depending on assignment, possession of a valid California Class C driver's license may be required.
To view benefits, please visit our website at https://www.cityofventura.ca.gov/971/Benefits

Submit a City application and supplemental questionnaire by the filing deadline. The preferred method of application is on-line and you are highly encouraged to apply at www.cityofventura.ca.gov/jobs. If you are unable to apply electronically, you may request paper application materials by calling (805) 654-7853 during regular business hours. Paper applications can be FAXed to (805) 648-4467, or mailed, or hand delivered to City Hall at: 501 Poli Street, Room 210; P.O. Box 99; Ventura, CA 93002. If you FAX, it is highly recommended that you also send the original documents. The Eligibility List established may be used to fill other regular and temporary vacancies at the discretion of the City.
Once your application has been submitted, all future correspondence from the City will be via e-mail. Please keep your contact information up-to-date and ensure that your email spam filter allows you to receive messages from recruitment@cityofventura.ca.gov. You may also view notices send to you by the City in the "My Applications" tab at www.cityofventura.ca.gov/jobs.
Department Selection Interview
A select number of candidates will be invited to department selection interviews being held in March 2018, date to be determined.