POLICE RECORDS MANAGER

Management
Full-time
City of Ventura
7/01/2018

 

TO APPLY FOR THIS POSITION, PLEASE VISIT OUR WEBSITE AT:  www.cityofventura.ca.gov/jobs

POLICE RECORDS MANAGER
Police Department
Recruitment #17-M50-001
Salary:  $76,387-$102,360/year(+ 2.75% effective 7/2018, pending council approval)

INTRODUCTION
Are you a strategic and collaborative police records leader with a focused commitment to successful police records management operations? The City of Ventura is seeking a Police Records Manager to lead the Police Records team in the Police Department. To be considered for this rewarding career opportunity, apply online at www.cityofventura.ca.gov/jobs by the 7/1/2018 filing deadline.
To learn more about the Police Department, visit https://www.cityofventura.ca.gov/816/Police-Department.
To learn more about the City of Ventura, visit https://www.cityofventura.ca.gov/.

THE POSITION
Under general direction, supervises, assigns, reviews and participates in the work of staff responsible for the management and operations of the Police Department’s Records Unit including arrests, booking and criminal history records; ensures work quality and adherence to established policies and procedures; serves as system administrator for the Department’s records management system (RMS); and performs the more technical and complex tasks relative to assigned area of responsibility.

This position is designated as "at will" serving at the pleasure of the department Director and subject to discharge without cause and the right of appeal.

THE IDEAL CANDIDATE

  • Has a strong police records background
  • Possesses a valid POST Professional Records Supevisor certificate
  • Leads by example and empowers staff to do the same
  • Demonstrates through actions a strong customer service work ethic
  • Encourages teamwork, and is able to work collaboratively with others
  • Continuously looks for ways to streamline and operate efficiently
  • Can change priorities quickly, identify and resolve problems and make sound decisions
  • Is a natural leader who is able to effectively coach, train, motivate, evaluate and provide leadership to staff
  • Thrives in a fast-paced environment, handling multiple tasks simultaneously, while making logical decisions and meeting deadlines

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
Plan, prioritize, assign, supervise, review and participate in the work of staff responsible for the daily operations and activities of law enforcement records management.
Serve as system administrator for a variety of records management and intelligence databases and systems; configure and install system components; assign police employee privileges; recommend system enhancements; coordinate and resolve software problems with vendors.
Establish schedules and methods for providing records management services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly.
Coordinate, manage, and oversee the data entry of reports and information into various databases and systems; ensure accuracy and integrity of data entered; design and develop a variety of system reports.
Generate and prepare local, state, and federally mandated Uniform Crime Reports on a weekly, monthly, quarterly, or annual basis as required; comply with all monthly federal submission requirements in a timely manner; prepare year-end statistical reports.
Participate in the development of policies and procedures; monitor work activities to ensure compliance with established policies and procedures; make recommendations for changes and improvements to existing standards and procedures.
Recommend and assist in the implementation of goals and objectives; implement approved policies and procedures.
Perform the more technical and complex tasks of the work unit including ensuring compliance with applicable rules and regulations related to law enforcement records management.
Generate and prepare local, state, and federally mandated Uniform Crime Reports on a weekly, monthly, quarterly, or annual basis; comply with all monthly federal submission requirements in a timely manner; prepare statistical reports as needed.
Provide training to department staff regarding the use of California Law Enforcement Telecommunications System (CLETS) and other computer functions.
Serve as departmental custodian of records; prepare declarations; respond to subpoenas for department records; appear in court on behalf of the department as required.
Serve as the department’s Agency Terminal Coordinator; coordinate audits of CLETS entries and audits performed by NCIC.
Retrieve and disseminate records information to department staff, outside law enforcement agencies and the public in accordance with applicable laws and regulations.
Monitor legal and procedural developments related to law enforcement records.
Direct and coordinate criminal record sealing and purging of documents pursuant to court orders.
Participate in the selection of records staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
Participate in the preparation and administration of the records management program budget; submit budget recommendations; monitor expenditures.
Prepare analytical and statistical reports on operations and activities.
Maintain Records Unit supplies.
Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of records management.
Perform related duties as required.

MINIMUM QUALIFICATIONS
A combination of education, training and experience equivalent to the completion of the twelfth grade supplemented by two years of college level course work in law enforcement, public administration or a related field and five years of increasingly responsible police records experience, including three years of administrative or lead supervisory records responsibility. Possession of the POST Professional Records Supervisor certificate may be substituted for the college level coursework.

LICENSE/CERTIFICATES
License:  Possession of a valid California Class C driver’s license is required.
Certificates:  Possession of, or ability to obtain and maintain, an appropriate, valid CLETS certification issued by the Department of Justice is required within one year of employment.
Possession of the POST Professional Records Supervisor certificate is highly desirable upon application and required within one year of employment.

BENEFITS
To view benefits, please visit our website at https://www.cityofventura.ca.gov/971/Benefits

SELECTION PLAN
Submit a City application and supplemental questionnaire by the filing deadline. The preferred method of application is on-line and you are highly encouraged to apply at www.cityofventura.ca.gov/jobs. If you are unable to apply electronically, you may request paper application materials by calling (805) 654-7853 during regular business hours. Paper applications can be FAXed to (805) 648-4467, or mailed, or hand delivered to City Hall at: 501 Poli Street, Room 210; P.O. Box 99; Ventura, CA 93002. If you FAX, it is highly recommended that you also send the original documents. The Eligibility List established may be used to fill other regular and temporary vacancies at the discretion of the City.
Once your application has been submitted, all future correspondence from the City will be via e-mail. Please keep your contact information up-to-date and ensure that your email spam filter allows you to receive messages from recruitment@cityofventura.ca.gov.  You may also view notices send to you by the City in the "My Applications" tab at www.cityofventura.ca.gov/jobs.
Department Selection Interview
A select number of candidates will be invited to department selection interviews being held in July 2018, date to be determined.

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