City of Santa Paula
Job Category
Work Schedule
Job Closing Date
Job Open until Filled
Job Description

Under the general guidance and direction of the respective Department Director or designee, performs a wide variety of professional, administrative, analytical, and management support duties within assigned program areas including budget and fiscal management, special project and program management, public outreach and engagement, grant administration, regulatory compliance and legislative monitoring.  

•  Oversees City’s Solid Waste Franchise operations, including compliance with all CalRecycle regulations and standards, State Legislation and other mandated performance measurements. City representative responsible for monitoring and reporting to all state agencies with solid waste diversion and recycling jurisdictional responsibilities. Presents regular reports to senior management and the City Council.
•  Coordinates the purchasing and construction of capital improvements and other major capital assets related to the City’s Energy Efficiency Program.
•  Assists in the Valley Express paratransit (bus) service including the annual bus route surveys, marketing, and community outreach.
•  Administers environmental programs, (e.g., Water Softener Buyback Program, NPDES regulatory compliance monitoring, etc.).
•  Manages special assessment district contracts, (e.g., Geological Hazard Abatement District and Hillsborough Open Space District).
•  Researches, pursues, and administers federal-and state-aid grant programs for funding Capital Improvement Program (CIP) projects, environmental programs, and operation and maintenance activities.
•  Oversees projects and programs related to the sustainability and electric vehicle infrastructure.    
•  Performs contract administration of professional services agreements, public works contracts, maintenance agreements, and purchase orders.

Examples of Duties Performed

The following duties are typical for this classification.  Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth to address business needs and changing business practices. 

  • Performs a wide variety of professional level research, administrative, and analytical duties in support of assigned functions, operations, and/or division; performs duties in support of various administrative operations, and activities within assigned area of responsibility including special projects, research, budget analysis, and other specialized functions.   
  • Plans, coordinates, and evaluates activities associated with assigned contracts; develops and conducts research and evaluation of performance of proposed contractual obligations and agreements; assists in contract negotiations and administration; and monitors compliance with applicable contractual agreements.
  • Coordinates and monitors projects and programs pertinent to the respective department.
  • Coordinates grant administration activities; prepares, writes, reviews, and monitors grant applications; monitors existing programs for compliance with regulations.
  • Analyzes federal, state, and local legislative proposals for impact on assigned operations.
  • Participates in the budget development and administration for assigned area of responsibility; analyzes proposed capital and operating and maintenance; expenditures; prepares reports and analyses related to impact of budgetary decisions; prepares financial forecasts; and tracks and monitors budget expenditures. 
  • Gathers and analyzes data; conducts complex studies and surveys; develops and evaluates options, prepares and presents recommendations on the formation of policies and procedures for review by management; and creates and modifies policy and procedural manuals and guidelines.
  • Attends and participates in professional group meetings; stays abreast of new developments within assigned area of responsibility; and maintains awareness of federal, state and local regulations.
  • Provides staff assistance to higher-level management staff; represents department on and provides staff support to the City Council and a variety of committees, boards, and commissions; and prepares and presents staff reports and other correspondence as appropriate and necessary.
  • Coordinates and collaborates with other departments and outside agencies; serves as a liaison with public and private organizations, community groups, and other social organizations; and provides information and serves as a resource.
  • Performs related duties as assigned.

    Physical and Environmental Demands
    Prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities; grasping, repetitive hand movement, and fine coordination in preparing reports and other communications and entering data using a computer. Additionally, the position requires near vision in reading on the computer, and acute hearing is required when providing phone service and communicating in person. The need to lift, drag, and push files weighing up to 25 pounds also is required.

    Minimum Qualifications

Education:  Possession of a four-year degree from an accredited college or university.  A Master’s degree in a relevant field is highly desirable. A degree in business administration, public administration, accounting, economics, or a closely related field is preferred.  
Experience:  Two-year experience in an administrative capacity involving analytical report writing, research, and program evaluation for a public agency.
License and Certificates:   A valid class C California driver’s license.
Knowledge of:  Modern principles, practices, and methods of administrative and organizational analysis and public administration policies and procedures; principles and practices of municipal budgeting preparation and administration; general contract administration; principles of proposal grant writing and administration; structure and organization of public sector agencies; applicable federal, state and local laws, codes and regulations pertaining to local government operations; oral presentation techniques and practices; and modern office procedures, methods and computer equipment and applicable software.

Ability to:  Compile, organize, present, and analyze statistical data in a clear and logical manner; analyze financial, budgetary, administrative, operational and organizational problems; identify federal and state funding sources; develop, maintain, and monitor a budget; communicate clearly and concisely both orally and in writing; properly interpret and make sound decisions in accordance with laws, regulations and policies; prepare and write complete and accurate reports; interpret, explain and apply applicable laws, codes and regulations; establish and maintain effective working relationships with City officials, consultants and contractors, fellow employees, and general public; work independently and as part of a team.