MANAGEMENT ANALYST or SENIOR MANAGEMENT ANALYST I

Full-time
City of La Cañada Flintridge
5/19/2017
cgolder@lcf.ca.gov
8187908880

Job Summary:

 

(May be filled at either level DOQ)

2 Positions Open – Administration & Public Works

Under general direction of the Department Director, the Management/Senior Analyst plans, oversees, and provides administrative, budgetary, grant, and work-flow support to a wide variety of complex projects and programs; Analyzes programmatic practices and procedures and makes recommendations to improve operations, policies and or practices; Develops, summarizes, and maintains administrative and fiscal records; prepares commission/committee minutes; drafts ordinances; works with other City departments and acts as liaison with various community, public, and regulatory agencies; performs other duties as assigned.     Administration: Manages public safety programs, including ensuring readiness of the City’s Emergency Operations Center (EOC); Provides ongoing disaster preparedness information and training to City employees; Manages recreation programming including overseeing the City’s Skate Park and City events; Works with school officials, parents, and community groups related to recreational programs and facilities governed under a Joint Use agreement; Compiles/ analyzes data, and makes recommendations regarding transportation program needs; Administers AQMD and Metro Proposition A/C,  Measures R and M Local Return Programs.   Public Works:  Develops grant applications and monitors grants to ensure compliance with guidelines of the granting agency; Manages Capital Improvement budget; Prepares and coordinates requests for proposals/qualifications, service contracts, and capital improvement project change orders;  Serves as the City’s Trails Coordinator, overseeing trails maintenance and capital improvement projects; Provides staff support to the Public Works and Traffic Commission, including preparation of reports, meeting minutes, and agenda notices consistent with Brown Act requirements.

 

Salary Range:  (7 steps each)

Mgmt. Analyst - $5,266 – $7,061/mo. – Senior Mgmt. Analyst I- $6,098 – $8,173/mo.

 

 

Examples of Essential Functions

Plans, develops, organizes, and administers multiple complex department-specific programs, projects, and/or functions; develops and manages program budgets, including revenue projections, expenditures, and grant funds disbursement; Coordinates all aspects of assigned programs, including legal and regulatory compliance; Participates on various commissions and committees and may present recommendations to the City Council; Represents the City to the public and other agencies; Coordinates, oversees, and performs professional-level administrative work in such areas as budget development, financial reporting, grants, purchasing, contract administration, public information, and program evaluation; Serves as liaison to private organizations, community groups, and other organizations; Provides information and assistance to the public regarding assigned programs and services; Receives and responds to complaints and questions; Compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs; Conducts a variety of analytical and operational studies and surveys; Ensures compliance with Federal, State, funding agency requirements and other applicable laws and regulations; Prepares City Council agenda reports and various other commission/committee staff reports, resolutions, ordinances, grants and correspondence; Participates in the development of public bids and RFP agreements; Monitors contract expenditures and identifies budget transfers as needed; Maintains accurate records and files; Develops storage of records and retention schedules; Provides outreach and public education programs to the community as needed; Represents the City to a variety of community and stakeholder groups; Performs other duties as assigned.

 

Desirable Qualifications

Knowledge of:  Principles and practices of municipal management and government; Public agency budget development and sound financial management policies and procedures; Project and/or program management, analytical processes; report preparation techniques; municipal purchasing, finance and budgeting; Analysis, evaluation, development, and implementation of municipal programs, policies, and procedures; Research and reporting methods, techniques, and procedures; Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility; Contract administration and evaluation; Record keeping principles; Modern office practices and methods; Computer equipment and software applications related to the work; English usage, grammar, spelling, vocabulary, and punctuation; Techniques for effectively representing the City in contacts with the public; Effective customer service practices; Strong interpersonal skills.

 

Ability to: Coordinate and oversee programmatic administrative and fiscal reporting activities; Use independent judgment and personal initiative; Organize and carry out assignments with minimal direction; Conduct research on a wide variety of administrative topics including grant funding, contract management, budget and staffing proposals, and operational alternatives; Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner; Evaluate and develop recommendations for improving operations, procedures, policies, or methods; Research, analyze, and evaluate new service delivery methods, procedures, and techniques; Prepare clear and concise reports, correspondence, and other written materials; Interpret, apply, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations; Effectively represent the department and the City in meetings; Establish and maintain a variety of filing, record-keeping, and tracking systems; Organize own work, set priorities, and meet critical time deadlines; Operate and maintain modern office equipment, including computer equipment and specialized software; Use English effectively to communicate; Use tact, initiative, prudence, and independent judgment; Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

 

Education and Experience/ Licenses and Certifications: Equivalent to graduation from an accredited four-year college or university with major coursework in public administration, public policy, business administration, or a related field.  Management Analyst - Three (3) years of professional administrative experience in municipal government, or two years of experience equivalent to the La Cañada Flintridge Management Aide position. Senior Management Analyst I - Four (4) years of professional administrative experience in municipal government, two (2) of which is equivalent to Management Analyst. Possession of a Master’s Degree may be substituted for one (1) year of work experience at either level. Both positions require possession of a valid California Driver’s License at time of appointment.

 

Benefits

Cafeteria Section 125 Plan:  A generous Section 125 Cafeteria Plan has been established for employees.  Currently, the monthly City-paid benefit is $900, which is available on the first of the month following hire date. It may be used to purchase health insurance (under the CalPERS Health Insurance program), dental insurance (Delta), vision insurance (VSP), Cancer Insurance, and/or Accident Insurance.  Alternatively, the employee may elect to take all or part of the $900 in deferred compensation (as permitted by law) and/or cash.  Optional participation in the Flexible Spending Accounts, including the Health Flexible Spending Account, Dependent Day Care and Premium Only Plans, are also available.

 

Retirement:   New members to the California Public Employees Retirement System (CalPERS) will receive the 2%@62 benefit formula with highest three-year compensation.  Such new members will contribute 6.25% of their pay towards the cost of this retirement program.  New hires who are current members of CalPERS will generally be enrolled in the 2%@55 benefit formula with highest one-year compensation.  For these employees, the employee contribution to CalPERS is currently 6%: Effective July 1, 2017 – Additional 1% Employee Contribution (Total 7%).  The City does not participate in the Social Security system for employees covered by CalPERS.

 

Retiree Health Insurance:  For employees hired on or after July 1, 2014, the City provides a scaled longevity stipend for retiree health insurance as follows: 0-5 yrs. of service – 25%; 5-10 yrs. Service – 50%; 10-15 yrs. service – 75%; 15+ yrs. service 100%

 

Life Insurance:  City-paid group term life insurance with coverage in the amount of $100,000.  Employee-paid additional coverage for employee and and/or eligible dependent(s) are available through payroll deduction.

 

Deferred Compensation:  Deferred compensation is available for employee contribution; the City currently provides a $750 contribution to the deferred compensation accounts of permanent full-time employees.

 

Leave:  Holidays - 13 paid holidays per year; Vacation: 1-5 years of service – 80 hours per year; 5-10 years of service – 120 hours per year; 10+ years of service – 160 hours per year.  Sick Leave – 96 hours per year.  Administrative Leave - 100 hrs./yr. (Sr. Analyst) or 88 hrs./yr. (Analyst).  In addition, once each year, full-time employees may “cash-out” up to 60 hours of accumulated vacation and/or administrative leave.

 

Wellness Benefit:   A generous wellness benefit is available to permanent employees, including the option of health club membership, fitness equipment reimbursement or other personalized programs.

 

Work Schedule:   Most City employees work a 9/80 schedule:  Monday – Thursday, 7:00am – 5:00pm and every other Friday, 8:00am to 5:00pm, with the following Friday off.  

Application Process and Deadline

Submit an employment application.  Applications and additional information may be obtained by contacting the Administration Department at (818) 790-8880, 1327 Foothill Blvd., La Cañada Flintridge, CA 91011 or visiting our website at www.lcf.ca.gov, where the application form may be downloaded.

5:00p.m., Friday, May 19, 2017

Only signed original applications will be accepted. (No faxed, e-mailed applications or postmarks will be accepted)

 

Thank you for your interest in the City of La Cañada Flintridge!

 

 

 

 

 

The City of La Cañada Flintridge adheres to the standards set forth in the Americans with Disabilities Act

and does not discriminate against people with disabilities in its actions, decisions, policies or practices. EOE.

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