Leasing Analyst

City of San Marcos

In San Marcos, we're looking for someone ready to step up, take initiative and get things done within the Real Property Services division-- a unique revenue generating powerhouse that helps pay for public services that directly impact the high quality of life enjoyed by San Marcos residents.

As a Leasing Analyst for the City you will be on the frontlines of the division, helping to oversee a dynamic and diverse real estate portfolio, including; offices, residential properties, a standalone restaurant, the Creekside Marketplace retail center, and more than a million square-feet of land holdings. You will be expected to support the Real Property Services Manager by taking on all aspects of leasing and working directly with current and future tenants. The City will be relying on your negotiation skills, ability to work with multiple stakeholders, and your knowledge of commercial, office and industrial portfolio management. All of these attributes will ensure our team is able to serve current and future tenants, which ultimately serves the San Marcos community. Through your detailed analysis of various leases and contracts, you will identify city/landlord responsibilities, recognize and resolve complex issues, prepare recommendations on various topics, and effectively broker lease renewal offers to existing tenants on behalf of the City. You'll use your versatile skillset to work on all types of projects, including but not limited to; audits,

interpreting legal documents, budget management, verifying tenant financial compliance, and managing all aspects of tenant site visits; all of which will present opportunities to work with other city departments. As you exercise independent judgment, you will be held accountable for your program

area and expected to be a team player -pitching in whenever and wherever the division has a need with ease, flexibility and an understanding of the big picture. And because you'll be serving a city that values innovation and vision - you'll be expected to stay on top of the industry's latest technology and trends. You'll be afforded opportunities to apply your knowledge and pioneer more effective business processes and service deployment. We operate a little differently than most cities, and we're proud of that. So, bring your fresh ideas. You're going to

need them here. Applications accepted through: 5:30pm, August 9th.

1st Interview: Wednesday, August 22nd; 2nd Interview: Wednesday, August 29th

Position Description:

Under general supervision, the Leasing Analyst performs a wide variety of leasing and portfolio management duties to ensure city property is maintained and managed in a manner that supports assigned functions, operations, department, and/or division goals and priorities, including special projects, research studies, budget analysis, personnel functions, and other specialized functions; coordinates and performs a variety of contract and grant administration duties; prepares various reports to improve the efficiency and effectiveness of operations; coordinates assigned activities with other departments, divisions, outside agencies, and the general public; and provides information and assistance to the public regarding assigned programs and services.


The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Performs a wide variety of professional level research, administrative, and analytical duties in support of assigned functions, operations, department, and/or division; performs duties in support of various administrative operations and activities within assigned area of responsibility including special projects, research studies, budget analysis, and other specialized functions. Plans, coordinates, and evaluates activities associated with assigned contracts and leases;

participates in research and evaluation of proposed contractual obligations and agreements; assists in contract negotiations and administration; monitors compliance with applicable contractual agreements. Tracks and maintain critical dates (lease expirations, renewals, rent adjustments, etc); review critical information from current and historical lease and agreement documents to maintain accurate electronic records and hard copies.

Work with internal and external team members; serve as a liaison between multiple departments to assist in property issues and lease interpretation; discuss and present lease renewal offers to existing tenants; review tenant requests for lease assignments and amendments;

Evaluate potential tenants' financial performance (analysis of gross sales, financial statements, individual and corporate tax returns, etc); verify tenants' compliance with rent, tax, insurance, and property management requirements. Schedule and conduct site visits and reviews on properties, as assigned; organize and report on site visit data, including preparing market information summaries, organizing photos and outlining

deferred maintenance issues. Audit and reconcile common area maintain expenses and prepare billing as appropriate;

coordinate audits conducted by internal/external entities. Administers and coordinates assigned functions or projects; participates in the development and implementation of goals, objectives, and priorities for assigned functions or programs; recommends and implements resulting policies and procedures; creates and modifies policy and procedural manuals and guidelines. Prepares and presents comprehensive technical, administrative, and financial analytical and statistical reports that present and interpret data, identify alternatives, and present and justify

conclusions, forecasts, and recommendations based on data summaries and other findings. Abstract, interpret, provide input, and analyze information on leases, amendments, assignments, and other legal documents in accordance with applicable policies and assigned program areas.

Participates in the budget development and administration for assigned area of responsibility; analyzes proposed capital, operating, and maintenance expenditures; prepares reports and analysis related to impact of budgetary decisions; prepares financial forecasts; tracks and monitors budget expenditures. Works with other citywide departments to ensure that internal and external billing is prepared and collected in accordance with lease and agreement terms. Provides assistance in resolving operational and administrative issues; identifies issues and conducts research to find alternative solutions; makes and assists in the implementation of recommendations. Coordinates, implements, and monitors special projects within assigned area of responsibility; performs complex research and analysis of new programs, services, policies, and procedures; prepares and presents reports. Coordinates grant administration activities; prepares, writes, reviews, and monitors grant applications; monitors existing programs for compliance with regulations. Analyzes federal, state, and local legislative proposals for impact on assigned operations. Provides staff assistance to higher-level management staff; participates on and provides staff support to a variety of committees, boards, and commissions; prepares and presents staff reports and other correspondence as appropriate and necessary. Coordinates and collaborates with departments, divisions, and outside agencies; serves as a liaison with public and private organizations, community groups, and other social organizations; provides information and serves as a resource. Assists in the coordination of interdepartmental and departmental activities with other City departments and divisions and with outside agencies. Attends and participates in professional group meetings; stays abreast of new developments within assigned area of responsibility; maintains awareness of federal, state, and local regulations. May oversee the work of lower level administrative support staff by assigning tasks and duties, reviewing and approving work completed, conducting performance evaluations, mentoring personnel, and conducting training.

Responds to and resolves difficult and sensitive citizen complaints and inquiries. Performs other related duties as required.


The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Principles, methods, practices and techniques involved in real estate negotiations, strategic asset management, and lease development; interpretation and application of legal documents associated with real estate transactions, contractual provisions, and regulatory decisions governing real estate acquisitions, development, leasing, appraisal, and management; financial modeling and spreadsheets; practices of project planning, management and asset performance reporting; basic real estate appraisal and valuation; research techniques; principles and practices of sound business communication; real estate terminology; and principles and practices of public administration, including purchasing, contracting and maintenance of public records.

Ability to:  Conduct or participate in real property negotiations and transactions; prepare requests for proposals; prepare and administer leases; oversee the financial operations of city-owned property; interact with tenants or their representatives regarding lease provisions, obligations, or requests; renegotiate with current tenants or their legal representatives regarding renewals and tenant improvements; facilitate purchase, sale or transfer of city assets and other property rights; conduct market analyses of real property and performs periodic renegotiation of rents; analyze the financial qualifications of prospective tenants; receive, investigate and contribute to the resolution of tenant or public complaints; inspect and

review tenancies for compliance with lease agreements, insurance requirements and other obligations; oversee tenant improvements and renovation projects for lease compliance; and participate in developing, analyzing and providing recommendations for division budgets.


Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training- A Bachelor's degree from an accredited college or university with major course work in Public Administration, Business Administration, Economics, Real Estate or a related field is required. Experience- One year of increasingly-responsible administrative, analytical, property management, real estate and/or budgetary experience related to assigned area. Experience in administering programs in a governmental jurisdiction is highly desirable. License or Certificate- Possession of an appropriate, valid driver's license with satisfactory driving record.

The City of San Marcos is an equal opportunity employer and does not discriminate on the basis of race, color, gender, age, ancestry, national origin, political or religious affiliation, sexual orientation, marital status, other non-job related physical or mental disability, medical condition, or other functional limitation in employment or the provision of service. The City is committed to making its programs, services and activities accessible to individuals with disabilities. If you require accommodation to participate in this recruitment, please contact the Human Resources Office prior to the filing deadline. We will attempt to reasonably accommodate applicants with disabilities upon request. Note: All appointments are subject to the successful completion of a medical examination, including substance abuse screening, at the City’s expense. In accordance with the Immigration Reform and Control Act of 1986, all new employees must produce proof of eligibility to work in the United States within the first three days of employment. The provisions of this bulletin do not constitute an express or implied contract. Any of the provisions contained in this bulletin may be modified or revoked without notice.

APPLICATIONS MAY BE FILED ONLINE AT: http://www.san-marcos.net.  Supplemental Questionnaire is required.

1 Civic Center Dr., San Marcos, CA 92069, Phone:  760-744-1050, humanResources@san-marcos.net

LEASING ANALYST Supplemental Questionnaire:

* 1. The Leasing Analyst position requires candidates to possess a bachelor's degree from an accredited college or university with major coursework in Public Administration, Business Administration, Economics, Real Estate or a closely related field. Do you currently meet this verifiable requirement?

Yes,  No

* 2. One year of increasingly-responsible administrative, analytical, property management, real estate and/or budgetary experience related to assigned area. Experience in administering programs in a governmental jurisdiction is highly desirable.   Yes,  No

* 3. The Leasing Analyst position requires applicants to be in possession of an appropriate, valid driver's license with a satisfactory driving record. Do you meet this verifiable requirement?  Yes,  No

* 4. Detail your experience performing detailed lease and contract analysis for a public entity, including determining long and short term real estate needs, creating and implementing a strategic plan for real property.

* 5. Please describe your experience negotiating leases, renewals, extensions, and managing contracts.

* 6. Describe your experience researching public records to identify ownership of affected property and determine property rights and descriptions, analyze title reports, litigation guarantees and court documents to determine liens, restrictions and encumbrances on properties.

* 7. Detail your experience using property management software, such as Yardi, for monthly and yearly financial and leasing information.

* 8. Describe your experience analyzing real estate needs, cost studies, valuations, estimates and appraisals; regarding vacant or occupied properties for future purchase, lease or development.

* 9. Describe your experience managing multi-tenant, multi-use properties, including the types of tenants and properties.

* Required Question





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