Human Resources Analyst

Other
Full-time
City of Novato
8/20/2018
bduncan@rgs.ca.gov

THE POSITION
Under the direction of the Human Resources Manager, the Human Resources Analyst performs a variety of professional, technical, confidential, administrative and analytical activities in support of the City's human resources department. The position will take the lead on recruitment and selection processes and act as the lead administrator for the City's HRIS systems utilizing web-based systems such as NeoGov. This position will be responsible for the development and coordination of the City's employee engagement and training programs. Additional duties include support for benefits administration, leave management programs, employee and labor relations, and support for City Departments regarding human resources' processes as well as providing information and assistance to the public on Human Resources programs and services.
 
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Human Resources Manager. May exercise functional and technical supervision over the lower level staff within the Human Resources Department.

Ideal Candidate
This ideal candidate is an organized self-starter with a customer service focus who enjoys the challenges of improving processes and providing alternative and creative solutions as well as helping staff through complex human resources administrative problems.  The successful candidate will be a team player and good communicator with a positive attitude who enjoys having fun at work! 


THE CITY
Novato residents enjoy a thriving and family-oriented community with abundant educational, recreational, retail, and business opportunities. The residents are actively involved in important local decisions about quality of life issues and the future direction of their city as the City Council encourages a high level of interaction between its citizenry and city government so that important issues are vigorously debated and discussed. The community fosters a small town atmosphere due to its low population density, high amount of open space and parks, vibrant downtown, and engaged community members. With an abundance of natural beauty, a rich history, comfortable neighborhoods, a diversified economy, and a promising life sciences industry, the City is well-positioned to continue to thrive into the 21st century.

THE DEPARTMENT
The Human Resources Division is part of the Administrative Services Department providing Finance, Human Resources, Information Technology and Risk Management services. 

 
 
EXAMPLE OF DUTIES:
ESSENTIAL AND MARGINAL FUNCTIONS---Essential responsibilities and duties may include, but are not limited to the following:
 
Plan, coordinate and participate in the city's recruitment and selection process; prepare job announcements and advertisements; assist with applicants' screening and testing; develop, administer and evaluate recruitment strategies, examination materials and establish the eligibility and referral lists; provide timely notification to candidates at all steps of the selection process; participate in the interview process as a Human Resources representative.
 
Assist in the maintenance of the job classification and compensation plans; perform job analyses as required; conduct research and gather information relative to classification and compensation; initiate surveys on salary, benefits and classifications; upon analysis of the surveys, studies and research, make recommendations and revision regarding position allocation or reclassification accordingly.
 
Coordinate, plan, and investigate specific training needs for city-wide or department training programs, including content for employees' unique development assessments; develop and present training programs on human resources topics; develop, implement, evaluate and present new or revised human resources policies, procedures and programs.
 
Assist in providing professional assistance and analysis on various employee benefit programs; answer employee questions and assist them in filing claims for benefits.
 
Develop, implement and document employees' health and safety programs to ensure compliance with federal and state laws and regulations; serve as Safety Committee Coordinator; assist with work accident investigations and employee leave management.
 
Assist in the development of, and administration of human resources related practices, policies and procedures; counsel employees, managers, supervisors, outside agencies and the public on such matters as personnel records, alternative dispute resolution, grievances, city policies and procedures, the Personnel Rules and Regulations and the discipline process; conduct and oversee investigations of allegations of harassment or discrimination; provide technical support and participate in collective bargaining with employee groups including conducting cost analyses and preparing reports and agreements.
 
Assist in the preparation of the department's budget; make budget recommendations relative to assigned programs areas of responsibility; coordinate and compile budget recommendations made by other staff; research past expenditures; and, project future expenditures.
 
May monitor department budget on a daily basis; review invoices and purchase requisitions and ensure funds are available.
 
Assist in the maintenance and implementation of HRIS and computerized personnel systems; provide information to information systems staff and may instruct others in system application.
 
Maintain files, records, logs as they pertain to the work assigned; answer telephone and in-person inquiries; prepare periodic and specific reports; Organize and coordinate special events such as benefits fair, wellness fair, safety drills, barbeques, and specialized training on city-wide or department basis.

 
TYPICAL QUALIFICATIONS:
Knowledge of:
- Principles and practices of recruitment, selection, classification, salary and benefit administration, EEO and employee relations within a public agency.
- Computer applications related to the work.
- Structure and organization of public sector agencies.
- Standard and accepted principles, practices, and methods of administrative and organizational analyses.
- Basic data sampling and statistical analysis techniques.
- Standard and accepted English usage, spelling, punctuation and grammar.
- Standard office practices, methods and equipment, including a computer and applicable software.
- Principles and practices of good customer services.
- Principle and practices of good team building and team leadership.
- Principles and practices of project management.
- Techniques and principles of effective interpersonal communication.
- Principles and practices of safety management.
- Principles and practices of supervision, training and performance evaluations.
- Basic techniques and principles of the municipal budget process.
- Intermediate or advanced level in Excel and research analysis.
 
Ability to:
- Independently perform professional analytical work in support of human resources programs.
- Identify, research and respond to questions from other City departments, outside agencies and the Public.
- Prepare and present technical reports.
- Interpret and explain human resources programs and policies.
- Learn and apply administrative and departmental policies, laws and rules; analyze situation carefully and adopt an appropriate, effective course of action.
- Collect, compile and analyze data and develop logical conclusions and sound recommendations.
- Respond appropriately to difficult and sensitive matters.
- Prepare and administer a program budget; evaluate and develop procedures and policies.
- Supervise management studies; manage contracts; develop and track budgets; make public presentations; and manage meetings effectively.
- Supervise, train and evaluate assigned staff.
- Preserve confidentiality of sensitive material routinely encountered as part of work assignments.
- Operate a personal computer with proficiency and familiarity to effectively produce complex, professional reports, charts, spreadsheets and other documents.
 
Experience and Education:

Experience: Three years of progressively responsible professional experience in human resources administration in one or more of the following areas: recruitment, selection and employment testing, classification and compensation, employee development and training, employee and labor relations, or other closely related human resources functional areas. 
 
Education: A Bachelor's degree from an accredited college or university in public or business administration, human resources management, industrial relations, organizational psychology, or a closely related field.
 
License and Certificates:
Possession of a valid California Class "C" Driver's license is required for independent travels.
 
WORKING CONDITIONS
 
Environmental Conditions:
Work is generally performed in an office setting that requires the use of the computer, sitting, standing, walking, twisting, turning, kneeling, bending, squatting and stooping depending on the volume of the daily activities.
 
Physical Conditions:
Essential and marginal functions may require maintaining physical conditions necessary for sitting for prolonged periods of time; use telephone, and use keyboard as means of communication through writing. Depending on the nature of occasional activities, the job may require lift or carry weight of 15 pounds or less.
ADDITIONAL INFORMATION:
SELECTION PROCESS

It is important to complete all required application materials, including the supplemental questionnaire and any required additional documents. All applications will be screened for completeness and possession of minimum qualifications. Qualified applications will be reviewed in detail to identify the most qualified candidates to continue in the selection process which may consist solely of an application screening, or may include a written examination, skills assessment, oral appraisal interview, assessment center, or other activity selected by the Human Resources Department and the hiring department. It is anticipated that oral appraisal interviews will take place on August 30, 2018. Please save the date.

As a result of the selection process an eligibility list of qualified candidates will be established to fill the current vacancy and may be used to fill future vacancies as long as the eligibility list remains active. Candidates who score the highest in the selection process will be required to pass a reference and background exam prior to receiving a conditional job offer. Candidates receiving a conditional offer of employment will be required to pass a pre-employment medical and drug screen examination prior to receiving a final job offer. 

APPLICATION PROCEDURE
To be considered for this exciting opportunity, candidates must complete an online application and the required supplemental questionnaire. The supplemental questionnaire is part of the application; please provide sufficient detail to enable your answers to be rated. To apply for this position, please click here.

DEADLINE TO APPLY: August 20, 2018 at 11:59 P.M.
All required application materials must be submitted and received by the above date and time to be considered. Neither Regional Government Services nor the City of Novato are responsible for failure of internet forms or email transmission in submitting your application. Additional inquiries about the position may be directed to Barbara Duncan at bduncan@rgs.ca.gov.

Accommodation: 
Applicants with a disability who may require special assistance in any step of the selection process should advise Human Resources by emailing hr@novato.org upon submittal of application.
 
The City of Novato is an Equal Opportunity Employer

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