Financial Services Manager

Finance
Full-time
City of South San Francisco
Until Filled
web-hr@ssf.net
650-877-8522
650-829-6693

Definition
Under  general  direction,  performs  responsible  management,  administrative  and  technical
duties;  oversees/manages  the  General  Ledger  and  all  subsidiary  ledgers;  supervises various
 work units of the Finance  department on a day-to-day basis as assigned by department head,  (such
as business license, payroll, or budget);  functions as department head in the absence of the
department head; and does related work as required.


Distinguishing Characteristics
This  classification  is  distinguished  from  all  other  professional  accountant  classes  by 
its management  and  supervisory  responsibilities,  and  by  the  expectation  that  an  incumbent
 in  this classification  has  a  highly  developed  analytical  capability  to  review  the 
general  ledger  and  other accounting records at both a high level and by researching the details.
Incumbents at this classification would be able to fill in for the Department Head as needed.
Ability to review and improve internal controls, set workplans for subordinates, and monitor
progress.


Typical and Important Duties
1.    Assists  in  the  development  and  implementation  of  departmental  policies,  goals,  and
objectives.
2.    Plans,  directs,  reviews  and  coordinates  work  performed  by   departmental  work  units,
as   assigned,   including,  at  a  minimum,  general  ledger/accounting,  payroll,  business
license,  mail  delivery,  records  retention,  purchasing,  treasury,  and  may  also  include
budget.
3.    Coordinates and oversees information systems activities performed by contract staff.
4.    Participates  in  the  performance  of  professional  duties  in  connection  with 
accounting operations,    including     r e v i e w i n g     a n d     im proving     internal    
controls, p r o c e d u r e s ,   maintenance   and   year-end  closing  of  the  general  ledger; 
audits;  and preparation of the annual financial report.
5.    Prepares   revenue   projections   and   assists   in   the   budget   process;  
participates   in   budget review meetings,  development  of  applicable  rate  information, 
provides  technical  support  to departments, and ensures that proposed changes to the budget are
entered into the computerized budget system.
6.    Reviews   and   approves   all   purchase   orders,   ensuring   conformance   with  
applicable policies  and procedures.
7.    Supervises  staff  assigned,  including  scheduling,  assigning,  prioritizing,  and 
reviewing  work; training and evaluating staff; approving time off; and developing effective
recommendations on all employee actions.

8.    Develops record maintenance systems, procedures, and training necessary for maintaining
effective liaison with other City departments.
9.    Serves  as  department  head  in  the  absence  of  the  director,  including  attending  and
participating in City Council and department head meetings.
10. Serves on City and inter-agency committees
11. Plans, organizes, evaluates, trains, directs or performs, if required, the work of accountants
in the various systems.
12. Analyzes   existing   accounting   procedures   and   prepares   recommendations   for   their
revision when necessary.
13. Ensures accuracy and timely submittal of special  accounting  records  for  City,  State  and
Federal  grant  programs;  prepares related reports and reimbursement claims.
14. Ensures the maintenance of City’s bank account records and related documents.
15. Ensures proper maintenance of the City’s fixed asset system.
16. Oversees  the   development   and   installation   of   accounting   and   fiscal   procedures 
and internal  controls  and  methods,  monitors  and  evaluates  those  procedures  and  methods,
and  recommends  changes when needed.
17. Assures completion of work in a timely and accurate manner.
18. Assigns and reviews work of staff.
19. Manages the annual independent financial audit and special audits by other governmental
agencies,  and  takes  a  lead  role  in  overseeing  the  work  of  other  finance  staff  in meeting audit and year-end financial reporting deadlines.
20. Manages  the  implementation  of  audit  findings  with  operating  departments,  including
collaboratively developing improved financial procedures.
21. Manages the work of professional accounting staff.
22. Prepares or assists in preparation of performance evaluations of assigned staff.
23. Manages operations with other divisions or City departments.
24. Attend meetings and make presentations to management and City Council.
25. Prepare staff reports that communicate financial results in a manner that can be understood by
laypersons.
26. Perform other duties as assigned.


Job-related Qualifications
Knowledge of:

•    Generally accepted accounting principles, fund accounting as related to governmental
accounting.
•    Cost accounting principles.
•    Ability to grasp the big picture financially from looking at financial data and able to
explain that financial information to a non-accountant clearly, either verbally or in writing.
•    Ability to analyze financial information for trends, deviations, problems, and recommend a
course of action to correct.
•    General applications of information technology systems to accounting and analysis.

•    Concepts and techniques of costing services and/or products.
•    Principles, methods and practices of municipal finance.
•   Budgeting, purchasing and fiscal record keeping.
•   Principles of management, supervision, training, and employee development.
•   Principles  and  practices  of  public  administration  and  human  resources  as  applied  to
function, including basic employee-relations concepts.
•   Principles of financial administration, including budgeting and reporting.
•   Applicable laws and regulations.
•   Computer systems and their applications to fiscal analysis and record keeping.
Ability to:
•   Acquire a thorough knowledge of applicable City policies and department procedures.
•   Analyze and/or prepare complex financial statements, reports, and analyses.
•   Develop and implement accounting procedures and systems.
•   Effectively supervise assigned personnel.
•   Interpret and accurately apply rules and regulations regarding accounting, purchasing and
auditing practices.
•   Evaluate internal controls and modify procedures if needed.
•   Prepare clear and effective financial, statistical, and narrative reports, correspondence,
informational materials, policies, procedures, and other written materials.
•   Communicate effectively in writing, orally, and with others to assimilate, understand, and
convey information, in a manner consistent with job functions.
•   Represent  the  City,  the  department,  or  the  organizational  unit  effectively  in 
contacts with representatives of other agencies, City departments, and the public.
•   Establish and maintain cooperative working relationships with those contacted in the course of
the work.
•   Take a proactive approach to customer services issues.
•   Make process improvement changes to streamline procedures.
•   Work in a safe manner modeling correct City safety practices and procedures; coach others and
enforce adherence to safety policies and procedures.
•   Maintain confidentiality regarding sensitive information.
Skill in:
•   Operating a personal computer and associated applications.
•   Word processing and database management at a speed and accuracy sufficient to perform assigned
work.


Experience and Training
Any combination of experience and training that would provide the required knowledge, skills, and
abilities would be qualifying.  A typical way to obtain the knowledge, skills, and abilities would
be:

Experience: Four years of progressively more responsible professional experience in municipal
finance, with at least two years in a supervisory capacity.
Training:  A  bachelor’s  degree  from  an  accredited  college  or  university  with  major 
coursework  in accounting, business administration, or a related field. A CPA certificate is
preferred.


Licenses and Certificates
All licenses and certificates must be maintained as a condition of employment.
•    Possession  of,  or  ability  to  obtain,  a  valid  appropriate  California  driver’s license  and  a satisfactory driving record.


Special Requirements
Essential duties require the following physical skills and work environment:

 

Physical Skills:  Able to use standard office equipment, including a computer; sit, stand, walk,
kneel, crouch,  stoop,  squat,  twist,  and  maintain   sustained   posture   in   a   seated   or 
 standing   position   for prolonged periods of time; vision to read printed materials and a
computer screen; hearing and speech to communicate in person, over the telephone, and to make
public presentations; lift and carry 35 pound boxes, files, and materials.

 

Work Environment: Mobility to work in a typical office and/or field setting.

 

Ability to: Travel to different sites and locations; drive safely to different sites and locations;
maintain a safe  driving  record;  work  protracted  and  irregular  hours  and  evening  meetings 
or  off-shift work for meeting attendance or participation in specific projects or programs; available for evening meetings.

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