Executive Officer, District Secretary

San Mateo County Transit District

Executive Officer, District Secretary

$2,342 - $3,513 per week ($121,792 to $182,688 estimated annual)


This position closes on Friday, October 12, 2018.


The San Mateo County Transit District is the administrative body for public transit and transportation programs in San Mateo County, California: SamTrans bus service, Redi-Wheels paratransit service, Caltrain commuter rail service and the managing agency for the San Mateo County Transportation Authority. The District transports approximately 32 million customers a year and is one of the nation’s top transit agencies. We look forward to continuing our leading role in meeting the transportation challenges of the future. 


The San Mateo County Transit District seeks an Executive Officer, District Secretary to be responsible for organizing the Boards of Directors meetings and ensuring agency-wide governmental transparency and responsiveness for the San Mateo County Transit District (SamTrans), Peninsula Corridor Joint Powers Board (Caltrain) and the San Mateo County Transportation Authority (TA).


The Executive Officer, District Secretary will manage, plan, and organize the activities of the Boards of Directors and Advisory Committees, ensure the activities of the Boards of Directors, Advisory Committees and other relevant agency activities are compliant with the Brown Act and other applicable open-government statutes, manage public records requests and records management and retention programs, manage agency responses to Federal Transit Administration (FTA) and Metropolitan Transportation Commission

(MTC) Triennial Audits and be responsible for agency-wide compliance with government ethics laws and requirements.


The incumbent will also oversee the preparation and publication of agendas, notices, minutes of meetings, hearings and other matters within the jurisdiction of the Boards of Directors, manage staff responses to inquiries from the members of the Boards of Directors, as well as oversee the process of all official documents going before the Boards and committees. She or he will be responsible for the retention, indexing and retrieval of official District documents and files, developing and administering policies and procedures necessary to respond to public records requests, coordinating across all departments the timely responses to FTA and MTC Triennial Audits, administering ethics training programs, overseeing the collection of Conflict of Interest Statements and the Fair Political Practices Commission forms for the Board of Directors and designated employees.


The ideal candidate will have a Bachelor’s degree in business administration, public administration, or closely related field with six years full-time experience as a secretary to Boards of Directors, Councils, or Commissions that operate under the Brown Act, plus three years of management experience. Certified Municipal Clerks are desirable. Experience in records management is also desirable. Must be proficient in Microsoft Office Suite. Must have effective oral and written communication and presentation skills.


To apply for this position, please visit our website at http://www.smctd.com/jobs.html, and follow the related application instructions.


The San Mateo County Transit District (SamTrans) is an Affirmative Action/Equal Opportunity Employer.