The Deputy Director of Finance is responsible for providing professional-level support to the Director of Finance in a variety of areas including purchasing, accounts payable, budgeting, and fixed assets; assists in planning, organizing, and directing the accounting, auditing, cash management, revenue collection, licensing, fixed assets, data processing, grant accounting, and other financial and information activities of the City; and to assist the Director with the budget and other administrative tasks.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Director of Finance or their designee. This position exercises direct and indirect supervision over professional, technical, and staff.
EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
Recommends and assists in planning, organizing, and directing the financial activities of the City including bonds, payroll, accounting, cash management, investments, revenue collection, debt services, audits, procurement, asset inventory, insurance programs and licensing services.
Evaluate goals, objectives, policies, and priorities.
Recommend improvements to various systems and procedures to meet departmental goals, objectives, policies and priorities including budgeting systems, forecasting programs, and regulatory cash management programs.
Assist in coordinating, reviewing, evaluating, recommending improvements to the City's administrative and financial internal control systems and procedures, and ensure audit compliance.
Assist the Director of Finance by coordinating, participating in the preparation of the annual operating, capital and debt service budget, as well as Annual Comprehensive Financial Report (ACFR). Oversee the City's investment portfolio and assist with financial planning.
Prepare financial reports as required by law; prepare various financial reports and analyses requested by the Director of Finance.
Represents financial services of City administration to citizens, organizations, auditors and other city agencies/government organizations.
Informs and answers inquiries, interprets policies, procedures, and actions.
Responds to challenges by analyzing and developing recommendations for resolutions by implementing programs, procedures, or systems as directed by the Director of Finance.
Make recommendations with respect to appropriation transfers, financing plans, and other financial activities as requested.
Assess and monitor the utilization of an automated office and a computerized financial and information system.
Prepare and present financial and administrative reports, analysis and resolutions to the Director of Finance based on the best practices in financial management.
Provide financial and communication support and assistance to City departments.
Perform comprehensive administrative analysis as assigned by the Director of Finance.
Assist to elect, supervise, instruct, train, and evaluate assigned staff. Perform related duties as assigned.
EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE
Any combination of experience and training that would provide the required knowledge and abilities is qualifying.
A typical way to obtain the required knowledge and abilities would be:
Seven years of progressively responsible management experience in in local government budgeting, accounting, and financial work including at least five years of direct administrative and supervisory experience.
A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field. A Master's Degree preferred.
LICENSE OR CERTIFICATE:
Possession of, or ability to obtain, a valid California driver license and legally required vehicle insurance. Must also be able to meet driving record standards set by the city's driving policy.
Principles and methods of public finance administration, particularly in the areas of accounting, budgeting, auditing, and investing.
Financial programs, accounting programs.
Modern office practices, procedures, methods, and equipment.
Laws regulating the financial administration of City government. Budget preparation, program analysis, and revenue forecasting.
Statistics, research, and reporting methods.
Principles and practices of organization, administration, and personnel management.
Develop and implement sound accounting procedures.
Prepare complex financial reports and analyses.
Analyze and solve complex fiscal problems.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Manage, supervise, train, and evaluate professional, technical, and clerical staff.
Attend annual meetings and present on items related to the City's financial standing.