Employer
City of Torrance
Job Category
Work Schedule
Full-time
Job Open until Filled
Phone
310-618-2915
Job Description

 

WE STRONGLY ENCOURAGE APPLICANTS TO READ THE JOB ANNOUNCEMENT IN 

ITS ENTIRETY BEFORE SUBMITTING AN APPLICATION FOR THIS POSITION.

The City of Torrance is recruiting for a Deputy City Clerk III to be part of the 

Office of the City Clerk's Team!
 

The Department
The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and City Council and provides related municipal services which may include compiling and maintaining original City records, conducting elections, City Council Agenda preparation, minutes, Municipal Code and Charter maintenance and distribution and commission/committee recruitment and related activities.

The Position
The Deputy City Clerk III is a management position that supervises the daily operations of the City Clerk's Office. Under general direction from the elected City Clerk, the Deputy City Clerk III manages and coordinates the programs and activities of the office; supervises office staff responsible for maintaining official City records, conducting elections, and providing information to the public; coordinates assigned duties and responsibilities with other City Departments and outside agencies; provides highly responsible  and complex administrative support for the City Clerk, the City Council and various commissions; and performs related work as required.  In the absence of the City Clerk, the incumbent exercises signatory authority for contractual agreements of the City Council and for other official documents.

For more information about the duties of the position, click here.
 

Monthly Salary Range 
$8,706 (Minimum) - $10,447 (Reference) - $12,014 (Maximum) per month.
Appointments are made between minimum and the reference point of the range, depending on qualifications. This position is on a merit pay plan which is based on performance. During the first year of employment, meritorious work may be recognized with a special wage adjustment up to a maximum of 10% outside of the merit pool upon approval by the City Manager. 

 

QUALIFICATION GUIDELINES

Education and Experience
Any combination of education and experience that provides the knowledge and skills required is qualifying. A typical way to obtain the knowledge and skills would be:
 
Four (4) years of progressively responsible experience performing professional administrative support and complex office administration duties within a public agency, which includes at least one year of experience in a supervisory or management position.

A Bachelor's degree or equivalent with major course work in business administration, public administration or closely related field and designation as a Certified Municipal Clerk (CMC) from the International Institute of Municipal Clerks (IIMC) is highly desirable.

Licenses and Certifications
Possession of a valid Class C California Driver's License and a safe driving record.
 
A valid Notary Public License must be obtained prior to the completion of the probationary period and maintained thereafter.

Ideal Candidate
In addition to the minimum qualifications, the ideal candidate will possess:

  • Bachelor's degree or equivalent with major course work in business administration, public administration or a closely related field;
  • Supervisory experience in a City Clerk's Office;
  • Designation as a Certified Municipal Clerk (CMC) from the International Institute of Municipal Clerks (IIMC);
  • A high degree of sensitivity to the public and constituencies;
  • Strong public contact, communication, and interpersonal skills to effectively interact with all levels of staff and City Officials with tact, diplomacy, ethics, and integrity;
  • Records management experience;
  • Budget preparation and management experience;
  • Strong writing and analytical skills;
  • Ability to think strategically, anticipate problems, and bring innovative solutions;
  • Excellent organizational and research skills with the ability to follow through;
  • A proven track record of delivering high-quality, error-free products with tight deadlines; and
  • Ability to work a flexible schedule (days and evenings) to accommodate City Council and Commission meetings and deadlines.

 

HOW TO APPLY & EXAM PROCESS

Interested candidates must submit an online application and supplemental questionnaire at www.TorranceCA.Gov/JobsApplication submission will be accepted on a continuous basis until the position is filled. First review of applications will be those received by Wednesday, June 5, 2024 at 11:59 p.m.  If a sufficient number of qualified applications are received by the first review date, there is the possibility that the recruitment may close at that time. 

Only those candidates who best meet the City's needs will be invited to participate in the testing process, which is tentatively scheduled for Wednesday, June 19, 2024. The testing process will consist of:

Writing Exercise: 25%
Performance Test: 25%
Oral Interview: 50% 

If you have questions regarding this career opportunity, please email Rebecca Poirier, City Clerk, at RPoirier@TorranceCA.Gov or call (310) 618-2870.

 

SPECIAL NOTES

Visit www.TorranceCA.Gov to find out information about our community.

In addition, the City of Torrance Conflict of Interest Code requires that employees in this classification file an annual Financial Disclosure Statement.  Information about this requirement may be obtained from the City Clerk's Office.

Applicants with disabilities who require special testing arrangements must contact Human Resources.  If you have a disability for which you require an accommodation, please contact us at (310) 618-2915 no later than five (5) business days before the test date.

As a condition of employment, candidates must pass a background check.

The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.

City of Torrance Inclusion Statement

The City of Torrance is a welcoming and culturally-rich community. As a pillar of public service, we strive to be an employer of choice by attracting and retaining a talented workforce where people of diverse backgrounds, cultures, religions, and lifestyles are valued. Our mission is to create an inclusive environment where our staff are empowered to perform at their highest level and contribute towards making a positive impact.

 The City is an equal opportunity employer and works towards building collaborative teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. Come join us to help cultivate a workplace that welcomes and celebrates the diversity of our employees!