Employer
City of Gilroy, CA
Job Category
Work Schedule
Full-time
Job Closing Date
Job Open until Filled
Email
leeann.mcphillips@cityofgilroy.org
Phone
408-846-0228
Job Description

The City Clerk is a management-level Officer in the Administration Department, City Clerk’s Office. The City Clerk attends and provides support for all meetings of the City Council. The City Clerk is responsible for noticing of hearings and meetings, recording and maintaining a record of all proceedings, ordinances and resolutions, including all written contracts and official bonds, indexed and available for public inspection; is custodian of the City Seal; administers oaths or affirmations, takes affidavits and depositions pertaining to the affairs and business of the City and certifies copies of  official records; serves as the City’s Election Officer; coordinates and/or responds to requests for records; complies with the Open Government Ordinance; and performs other duties consistent with the Charter as may be required by the Council. Consistent with the Charter, the City Clerk shall follow the administrative direction of the City Administrator related to the day-to-day work of the office. The City Clerk is an at-will, exempt, management level position appointed by, and serving at the pleasure of, the City Council.

FIRST YEAR PROJECTS:

  • Management of the November 2024 General Election to include creation of a 2024 Candidate Guide and election public information.
  • Coordinate the annual process to fill vacancies on City Boards, Commissions and Committees.
  • Provide staff support to the Open Government Commission and coordinate the quarterly commission meetings.
  • Develop and provide regular staff training on the agenda process for Council, Board & Commission meetings.

QUALIFICATIONS             

  • Equivalent to graduation from a four-year college with a bachelor’s degree in public administration, political science, or other related field of study.  Additional responsible administrative experience with a municipal agency may be substituted for the required education on a year-for-year basis to a maximum equivalent of two years of higher education. A Bachelor’s degree is preferred.
  • Three years of experience as a City Clerk or other similar experience which has included high-level administrative responsibilities, personnel and budgeting experience and significant public contact experience.
  • One year of supervisory level experience which has included the supervision, evaluations, and training of assigned support staff.
  • Possession of a Certified Municipal Clerk (CMC) designation by the International Institute of Municipal Clerks.
  • Possession of a Municipal Master Clerk (MMC) designation by the International Institute of Municipal Clerk preferred and may be required as a future professional development goal.
  • Strong technology skills related to the work of the City Clerk’s office.
  • Attention to detail is essential.