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The Assistant Director of Finance will provide strong visionary and collaborative leadership with a hands-on proactive approach to public sector finance and accounting services. Serving at the pleasure of the City Manager and under the general direction of the Director of Finance, the Assistant Director of Finance will be responsible for delivering and managing a full range of financial and accounting services, strategies and opportunities, and develop best practices to achieve innovative solutions in financial accounting throughout the City. The Assistant Director will be the direct point of accountability for effective operations of the City's day-to-day financial accounting programs, including financial planning, reporting and auditing, professional accounting, payroll, accounts receivable and payable, general ledger, business licenses, revenue programs, financing and debt instruments, budgets, and other finance management programs. In addition this position will establish processes and procedures, oversee the Department operating budget, establish effective internal control programs, and develop and enhance staff training and development. The Assistant Director will establish a shared City vision and work collaboratively and cooperatively with other all City departments. An individual that demonstrates an entrepreneurial spirit and forward-thinking philosophy will excel in this position.
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- Oversee the day-to-day management responsibility of the services and activities of the Finance Department including revenue and tax collections, accounts receivable and payable, payroll, business license, audit and budget, and other financial management services.
- Assist in the development and recommendation of short and long-term strategic fiscal plans to meet the City's financial goals and objectives; promote and maintain effective financial management practices.
- Oversee the overall function of the City's financial accounting and payroll systems and ensure compliance with generally accepted accounting principles, fiscal procedures, and other appropriate standards.
- Assist with City debt oversight; review assessment district administration, debt service payments and reporting requirements; review of investment opportunities and obligations; monitor internal control functions of the City.
- Review, analyze, and prepare schedules for grants, periodic accounting reports, cash forecasts, account analysis, and payroll accounting and reporting.
- Plan, organize, and direct fiscal and management control functions.
- Maintain fixed asset records; inventory fixed assets to assure proper controls and records.
- Work with outside auditors in coordinating City's annual audit; direct preparation of the City's comprehensive annual financial report.
- Assist in the development and implementation of goals, objectives, policies, procedures, and work standards for the Department; review recommendations and actions of staff and resolve Department issues and concerns.
- Establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.
- Plan, direct, and manage the department's work plan and staff; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with staff to identify and resolve highly sensitive and/or complex problems.
- Assist in the development and coordination of the Department budget; approve, track, and monitor expenditures required.
- Participate in the development and administration of the City's annual budget.
- Advise and assist in maintaining financial data and information regarding City financial data and operations; research and resolve issues or problems; prepare written and oral reports on necessary.
- Respond to and resolves internal and external concerns, questions, and problems; contact departments involved; provides direction and assistants as necessary to correct issues.
- Ensure, monitor, and implement financial compliance with all Federal and State laws, rules, regulations, and other compliance programs.
- Participate in city wide programs and initiatives as assigned; meet with City staff and provide guidance on financial programs; serve as staff on a variety of boards, commissions, and committees.
- Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to financial programs, policies, and procedures as appropriate; prepare and present staff reports and other necessary correspondence.
- Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of finance management and administration.
- Provide responsible technical administrative assistance to the Director of Finance and City Manager.
- Act on the Director's behalf by assignment or delegation in the Director's absence.
- Performs other duties and responsibilities as required.
Minimum requirements must be clearly demonstrated on the application to be considered, however, meeting the minimum requirements does not guarantee an invitation to compete further in the selection process. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications. (One year of work experience is the equivalent of 12 months of full-time work. "Full-time work" means at least 36 hours of work over a period of one week or 1,872 hours of work over a period of at least 12 months.) Qualifications noted as "desirable" or "preferred" are not included as part of the minimum requirements.
Five (5) years of recent increasingly responsible accounting experience in fiscal management, municipal accounting, or in a closely related field of experience including at least two years of experience at a management or policy-making level with supervisory responsibility for management and professional staff is required.
A Bachelor's degree in accounting, finance, economics, public or business administration, or a closely related field is required. A Master's degree in finance, accounting, economics, public or business administration, or a closely related field, is preferred. Required education may be substituted on a year for year basis with related job experience, experience is in addition to any other required experience.
License or Certificates
- Possession of, or ability to obtain, an appropriate, valid California driver license is required
- Certification as a Certified Public Accountant (CPA) and/or Certified Public Finance Officer (CPFO) is preferred.
This position works in and office environment with exposure to computers and peripherals and may require maintaining physical condition necessary for sitting, walking, and standing for prolonged periods.
Must successfully complete a pre-employment background investigation and for some positions a physical and drug screen.
A completed application, resume, detailed letter of interest, and supplemental questionnaire are required by the closing date and time. As a candidate for the position, you will want to be sure your application accurately reflects your skills and abilities as they relate to the position to achieve maximum opportunity. Applications will be reviewed carefully and only those who appear to have the best qualifications will be invited to continue in the selection process.
Minimum requirements must be clearly demonstrated on the application to be considered as this information will be used to determine minimum qualifications. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications.
Please remember to submit all your application materials at time of application. All information on the application is subject to investigation and verification.
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If you are ready to join the exciting Team Palm Springs and you meet the requirements detailed above, please click the apply button. For more information contact Human Resources at:
The City of Palm Springs
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
The application review process will begin July 6, 2017. We encourage you to submit your application as soon as possible to be considered for this opportunity. Applications will be accepted until the position is filled or a sufficient number of applications have been received. The City of Palm Springs reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received.
The City of Palm Springs is an equal employment opportunity employer and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status.
Disaster Service Worker: In accordance with Government Code Section 3100, City of Palm Springs Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.