This hiring process will remain open until enough qualified applications have been received, after which it may end suddenly.
The City of Santa Fe Springs Finance & Administrative Services Department is accepting applications for the position of Assistant Director of Finance. The Finance Division is responsible for all accounting, cashiering, financial planning, and investment activities of the City.
Under general direction, the Assistant Director of Finance manages the day-to-day operations and supervision of the City’s Finance department; provides general and specific direction to subordinate employees; provides highly responsible and complex administrative support to the Director of Finance and Administrative Services; and serves as a member of the City’s Management Team.
Employment Type: Full-time position represented by the City of Santa Fe Springs Executive, Management, and Confidential Employees' Association.
Work Schedule: Effective October 2023, the city implemented a 4/10 work schedule as a pilot program. The position will be assigned a 4/10 work schedule between the hours of 7:30 am – 5:30 pm.
Receives supervision from the Director of Finance and Administrative Services.
Exercises direct supervision over the Revenue & Budget Manager, supervisory, technical, and clerical staff.
A. Held in Common:
- Supports the Mission of the City and its Elected and Appointed Officials.
- Provides courteous and timely service to the public as the ultimate employer.
- Works cooperatively with other City employees.
- Exhibits integrity and displays ethical behavior.
B. Essential Job Specific Duties:
- Provide highly responsible and complex administrative support to the Director of Finance and Administrative Services in the areas of finance, accounting, budgeting treasury, and debt administration.
- Assists in the development and implementation of departmental goals, objectives, policies, and priorities.
- Directly supervises department staff and may act as Department Director in the absence of the Director of Finance and Administrative Services.
- Ensures compliance with legal record-keeping requirements according to accepted accounting procedures; ensures that accounts receivable, accounts payable, and payroll transactions are verified, processed, and recorded.
- Performs and oversees analysis and assists in the preparation of financial reports including the Comprehensive Annual Financial Report (CAFR), City/CC Budgets, and special reports in compliance with federal, state, and local laws, rules, and regulations.
- Takes a lead role in managing Finance and Administrative functions in the core areas of payroll, accounts payable, accounts receivable, preparation of City budget, financial statements, and the analysis and reconciliation of bank and ledger accounts;
C. Other Job Specific Duties
- Ensures Compliance with generally accepted accounting principles; Assists in managing the City’s water utility billing and financial systems; Conducts internal audits of sub-account systems, and interfaces with independent auditors
- Assists in managing the development and modification of computerized accounting systems; Ensures fulfillment of state and federal financial reporting requirements;
- Assists in managing the City’s treasury and investments; Assists in the forecast of additional funds;
- Assists and participates in the development and administration of the Department budget; Monitors expenditures and implements adjustments;
- Assists and participates in the development of the work assignments, projects, and programs; Monitors work flow; reviews and evaluates work products, methods, and procedures;
- Assists in the selection, training, and evaluation of personnel; Provides or coordinates staff training; Works with employees to correct deficiencies;
- Responds and resolves difficult and sensitive citizen inquiries and complaints.
- Performs other duties as required.
REPRESENTATIVE COMPETENCIES AND QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skill and ability required to satisfactorily perform the jobs essential duties and responsibilities.
- Advanced principles, practices, and theories of accounting and financial reporting.
- Generally accepted governmental accounting practices and standards.
- Mathematical principles applied to financial record keeping and analysis.
- Principles of supervision, training, and performance evaluation.
- Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
- Modern and complex principles and practices of program development and administration.
- Advanced principles and practices of budget preparation and administration.
- Federal, state, and local laws, codes, and regulations.
- English usage, spelling, grammar, and punctuation.
- Modern office procedures and equipment, including computers.
- Word processing, spreadsheets, and other related software applications.
- Provide professional leadership and direction.
- Read, analyze, and interpret technical journals and reports, technical procedures, and governmental regulations.
- Respond to common inquiries or complaints from customers, regulatory agencies, and members of the community.
- Prepare business correspondence and procedure manuals.
- Present information clearly and concisely to individuals and groups.
- Plan, organize, direct, and coordinate the work of supervisory and technical personnel.
- Select, supervise, train and evaluate staff.
- Develop, implement, and administer goals, objectives, and procedures for providing effective and efficient services.
- Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
- Analyze problems; identify alternative solutions and project consequences of proposed actions; implement recommendations in support of goals.
- Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
- Prepare clear and concise administrative and financial reports.
- Interpret and apply federal, state, and local policies, procedures, laws, and regulations.
- Work collaboratively as a member of the City’s Management team.
- Make effective public presentations.
- Communicate effectively verbally and in writing.
- Work with accuracy and attention to detail.
- Operate and use modern office equipment.
- Effectively organize and prioritize assigned work.
- Establish and maintain effective working relationships with others.
- Interpret and apply federal, state, and local policies, procedures, laws, and regulations.
EDUCATION AND EXPERIENCE:
The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be:
- Bachelor's degree in Business Administration, Accounting, Public Administration, or related field*. A Master’s degree and possession of a State Certified Accountant (CPA) license is desirable.
- Five (5) years of progressively responsible and professional work experience in municipal and or public accounting and financial work including at least two (2) years of supervisory experience.
- A valid State of California driver’s license and an acceptable driving record.
*Required Documentation at the time of online application submission:
The following documentation must be uploaded and submitted with your online application:
1. Proof of education (degree or unofficial college transcripts)
Failure to provide the required documentation will result in your application being removed from further consideration.
Note: to ensure proper uploading of documents to online application record, it is best to reduce the file size of the electronic document before uploading.
The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job.
- Work is primarily performed indoors.
- Noise level is quiet to moderate.
- Hazards are minimal.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties.
- Sit for extended periods of time.
- Walk, stand, and bend.
- Push, pull, and reach overhead and above shoulders.
- See well enough to read documents and operate office equipment.
- Lift and move up to 25 pounds.
Relatives may be appointed regardless of the designation of full or part-time classification. Candidates with relatives employed by the City will be excluded from applying for a vacancy if one or more of the following criteria exist: 1) The appointment of a relative would place one in a supervisory capacity directly over the other 2) The appointment would create a situation in which it is conceivable personal gain for one could be obtained by the actions of the other 3) The appointment would create a situation where performance or non-performance of either would have a direct effect upon the performance of the other 4) The appointment would create a situation where the confidentiality of either could be compromised. Candidates with relatives employed by the City will be evaluated on a case-by-case basis. "Relative" shall be defined as: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandchild, spouse, domestic partner, step mother, step-father, step-sister, step-brother, stepchild and step grandchild.
HOW TO APPLY: Applicants are required to complete and submit a City Application online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first.
METHOD OF SELECTION: Selection may be based upon an application review, a performance examination and evaluation, and a structured interview. Appointment will be contingent upon a criminal record check and physical examination, including a drug screen.
ACCOMMODATION: If you require special testing and/or interview accommodation due to a physical, mental, or learning disability, please call the Human Resources Office at (562) 409-7530 at least 5 days prior to the scheduled date.