Assistant County Clerk-Registrar of Voters
Fri. 03/29/19 5:00 PM Pacific Time
$46.50 - $62.32 Hourly
$3,720.00 - $4,985.60 Biweekly
$8,060.00 - $10,802.13 Monthly
$96,720.00 - $129,625.60 Annually
Job Type-Regular Help
Under limited supervision, directs, plans, manages, and coordinates the staff and operations of the County Clerk-Registrar of Voters Division.
Essential Job Functions:
Assists the Clerk-Recorder in planning, organizing, staffing, directing and coordinating operations of the Registrar of Voters Division; conducts analytical studies of organizational, budgetary and administrative issues; evaluates workflow and organizational effectiveness; recommends improvements in policies and procedures.
Directs, plans, organizes, trains and supervises staff and operations engaged in the conducting/canvassing of elections and voter registration activities including precinct boundary management, elections and political reform act filings; ballot processing and tabulation; election supply/equipment inventory management and technical and general assignments.
Interprets and recommends department policies and maintains thorough knowledge of state and legislative statutes and codes governing the tasks and responsibilities of the County Registrar of Voters functions for office operation and makes recommended changes as required.
Determines, according to law, appropriateness of elections, voter registration and political reform act related filings, timeliness, and fees. Recommends divisional fee studies and analyzes those studies to determine whether there is a need to adjust fees related to County Clerk-Registrar of Voters functions.
Directs assistance to the public in researching of office records.
Oversees and provides assistance to the public regarding election, voter registration and political reform act requirements and records.
Develops, prepares and administers the division budget; monitors and oversees budgetary expenditures and revenues to meet financial objectives of division; assists in estimating, preparing and reviewing election cost billing to various jurisdictions and evaluating state mandated reimbursement claims..
Manages and evaluates the work of supervisory staff; assists in the selection of new employees, develops and implements plans for employee training and development
Confers with County Department Heads, County Supervisors, city and special district staffs and members of the public on matters relating to election, voter registration and political reform act program activities; assures services are provided in the most efficient and customer friendly manner possible.
Manages the development and distribution of elections materials; assures the accuracy of materials and mailings.
Manages the recruitment and training of elections workers.
Coordinates with the California Secretary of State's Office and local State Legislators.
Manages and assures the accuracy of elections, voter registration and G.I.S. databases; operates voter registration, election and related application software; compiles a variety of administrative data and reports; data base information including voter files and precinct boundaries.
Develops standards for the evaluation of work performance of the staff and elections workers.
Develops and distributes press releases related to upcoming elections activities; in the absence of the County Clerk-Recorder, serves as the department's representative before the news media and on various boards and committees.
Coordinates data processing personnel on the development of new systems and procedures.
Builds and maintains positive working relationships with department's staff, county employees, and the public using principles of good customer service.
Contributes to a positive work environment.
Performs other duties as assigned.
-Bachelor's degree in Business Administration, Public Administration, Law, Business Law or related field.
-Five (5) years administrative elections experience, preferably in California; including at least three (3) years supervisory experience.
-Certification as a California Professional Election Administrator (CalPEAC) or Certified Elections ----Registration Administrator (CERA) preferred.
-Valid State of California driver's license.
-Employees hired into this classification must file statements of economic interest with the Butte County Clerk/Recorder.
Environmental Factors and Conditions/Physical Requirements:
Work is performed in an office environment.
May be required to lift and carry up to 75 lbs.