Assistant City Manager

Management
Full-time
City of Santa Maria

SALARY: $12,792.04 - $15,548.85 Monthly
$153,504.52 - $186,586.14 Annually

 

OPENING DATE: 10/04/17
 
CLOSING DATE: 10/16/17 08:00 AM
 

OPPORTUNITY:

Recruitment Timeline:
Close: 10/16/17 @ 8 AM
Interview: 10/19/17
2nd Interview: 10/20/17 (in-person required)

For more information about the City of Santa Maria:

https://www.cityofsantamaria.org/home/showdocument?id=22378
https://santamariavalley.com/things-to-do/
https://www.cityofsantamaria.org/city-government/departments/human-resources-employment/employee-perks

 
Please see the SELECTION PROCESS below for required attachment(s) to the electronic application. Applicants will not be able to "submit" the application without first electronically attaching the required documents.
 
If you have further job-related questions please contact staff in the HR Division at 805-925-0951 x2203. If you are experiencing any technical (computer related) difficulties, please call the NEOGOV help line for technical assistance at 1-855-524-5627.

Under the general direction of the City Manager, acts as the primary staff assistant to the City Manager, coordinating daily interdepartmental activities; identifying, analyzing, and proposing solutions to operational concerns and staff and budgetary issues; analyzes and revises operating procedures toward development and improvement of City services; initiates and leads Citywide programs and initiatives having the highest level of City Council and community visibility; provides line of authority over several major City departments and operations as well as several major divisions within the City Manager's Office; supervises staff personnel as assigned by the City Manager; acts on behalf of the City Manager in his/her absence; and performs related duties as assigned.
 
 
DISTINGUISHING CHARACTERISTICS
Assistant City Manager functions as operations officer for the City Manager, monitoring City activities and projects to ensure timely coordination and completion.  Provides direct supervision over the following departments: Recreation and Parks, Library, and Finance as well as over the following divisions of the City Manager's Office: Administration, Information Technology, and Public Education and Government (PEG) TV; the Assistant City Manager provides input on behalf of the City Manager during policy and budget formulation discussions to ensure that adopted policies and long-range programs reflect organizational ability to perform.  Emphasis is on early identification of problems and ensuring efficient, effective and consistent program and policy implementation.  Assumes responsibility for special projects, which may be generated by the City Manager's Office.
 
This position is distinguished from the Assistant to the City Manager, Deputy City Manager and other department head classifications by the greater diversity of programs and services that are directed, breadth of knowledge, span of managerial and budgetary control, as well as the direct and continuing interfaces with the City Manager, Mayor, and City Council. This position also assumes direct line authority over all departments and City functions in the absence of the City Manager.
 
 

EXAMPLES OF DUTIES:

The following duties are typical of this classification and are intended only to describe the various types of work that may be performed, the level of technical complexity of the assignment(s), and are not intended to be an all-inclusive list of duties. The omission of a specific duty statement does not exclude it from the position if the work is consistent with the concept of the classification, or is similar or closely related to another duty statement to address business needs and changing business practices.
 
Coordinates and oversees daily interdepartmental activities, including follow-up on special City Council projects and/or assignments to ensure timely responses or completion; leads, oversees, and evaluates the effectiveness of major divisions within the City Manager's Office as well as several major City departments; assists in the City Council agenda process, including the preparation of the agenda and agenda items, presentation of staff reports to the City Council, and representing the City Manager at Council meetings, in his/her absence; identifies real or potential operating problems on a Citywide basis, and works with departments to resolve conflicts; provides strategic advice to the City Manager, department heads and other management staff in accomplishing the City's goals and addressing a wide variety of complex daily operational challenges; performs special studies and investigations; drafts proposed resolutions and ordinances; prepares correspondence, reports and recommendations for the City Manager; assists the City Manager and the City Council in developing the City's short and long-range goals; actively participates in and oversees the development of the Citywide budget to include providing input on operational considerations during budget discussion, and proposing alternative methods of achieving departmental and/or City service needs; may assist with the City's labor relations activities, including acting as the chief negotiator when assigned; analyzes existing operating procedures on a Citywide basis, recommending revisions or new procedures to promote efficient, effective, and consistent delivery of services; meets with the City Manager and department heads, City Councilmembers, County and local organizations, and civic groups for the purposes of interpreting, formulating, and executing programs and plans; represents the City Manager with the public and/or other City departments or governmental agencies, articulating the City Manager's perspective; acts as City Manager in his/her absence; makes every reasonable effort to continually improve the manner in which the job is performed and increase the quality of service to the public; and performs other duties as assigned.
 
 

MINIMUM QUALIFICATIONS:

Education:
Graduation from a four-year college or university, with specialization in public or business administration.  Master's Degree in Public Administration highly preferred.
 
Experience:
Four years increasingly responsible administrative or managerial experience in municipal government.
 
OR any combination of education, training and/or work experience to demonstrate knowledge, skills, and abilities to meet the above minimum requirements.

Knowledge of:
Thorough knowledge of principles and practices of public administration with particular reference to municipal administration; personnel management; techniques of management, budget, risk management, and/or operations analysis; principles and practices of effective administration budget, accounting, information technology, management, supervision, evaluation and training; principles and practices of exemplary customer service; City operations structure and procedures; dynamics of line-staff relationships; effective techniques of interpersonal communication and relations; problem-solving methods.  Considerable knowledge of ordinances and regulations underlying the municipal corporation.

Skills:
Skill in analyzing problems and proposing solutions; eliciting the cooperation of others and negotiating with others; skill in collaborating with a variety of diverse interest groups in reaching a consensus for the betterment of the community; skill in making recommendations on matters of major policy and/or complex technical and administrative problems; skill in making public presentations; skill in organizing, directing, and coordinating the activities of various City departments.
 
Ability to:
Ability to establish and maintain effective working relationships; effectively supervise subordinate staff; take a proactive approach to problem solving; learn the organization, procedures, and operating details of the City department to which assigned; communicate effectively in both oral and written form; speak effectively in public in regard to City issues; use good judgment; make sound decisions; analyze complex budgetary, management, and/or operational problems and propose solutions; devise effective and efficient operating methods or procedures; interact effectively with the public, representatives of business, industry, or other governmental agencies; elicit the cooperation of others; monitor program or project implementation on a Citywide basis; negotiate or compromise on solutions. Attend work, as scheduled, on a regular basis, to effectively perform the position's required duties and responsibilities, demonstrate an awareness and appreciation of the cultural diversity of the community; practice and exemplify the City of Santa Maria's Mission Statement; ability to operate assigned equipment; collaborate with a variety of diverse interest groups in reaching a consensus for the betterment of the community.

License:
Possession of a valid and appropriate California Driver License.  Must have and maintain a satisfactory driving record and be insurable to operate City vehicles.
 
 

TOOLS AND EQUIPMENT USED:

Personal computer, calculator, telephone, pager, fax, and copy machine.
 

A "No Smoking" policy has been adopted in all City facilities to promote a health-based, smoke-free work place as part of the City's commitment to a pollution-free environment.

AN EQUAL OPPORTUNITY EMPLOYER
Minorities, women and individuals with disabilities are encouraged to apply. Interested parties may request a copy of the City of Santa Maria Equal Employment Opportunity Plan by contacting the Human Resources Division.

AMERICANS WITH DISABILITY ACT (ADA) AND CALIFORNIA FAIR EMPLOYMENT AND HOUSING ACT (FEHA)
Under the Americans With Disabilities Act, persons desiring a reasonable accommodation to compete in the recruitment process may contact the Human Resources Office at 805-925-0951, Extension 2203, or the California Relay Service at 1-800-735-2920 or 1-888-877-5378 for TDD (Telecommunications Devices for the Deaf), prior to the final filing deadline.

IMMIGRATION REFORM AND CONTROL ACT
In compliance with the Immigration Reform and Control Act of 1986, if you are selected for employment with the City of Santa Maria, you will be required to provide proof of identity and work eligibility.

The provisions contained in these job postings do not constitute an expressed or implied contract and any provisions contained herein may be modified or revised without notice.

Once a recruitment has been announced for ten (10) calendar days, the City reserves the right to stop accepting applications prior to the initially posted deadline if we receive a sufficient amount of qualified applications. Therefore, applicants are encouraged to apply as early as possible in the process, to ensure review of their application materials. The recruitment is officially closed once it has been removed from the City's web site.