Assistant City Clerk

Full-time
City of Ventura
10/01/2017

TO APPLY FOR THIS POSITION, PLEASE VISIT OUR WEBSITE AT: WWW.CITYOFVENTURA.CA.GOV/JOBS

Assistant City Clerk
City Manager Department
Recruitment #17-S78-001
Salary: $62,393.55 - $83,607.89/year

INTRODUCTION
Are you a dedicated municipal clerk professional interested in playing a vital role in the delivery of services to local residents, elected officials and staff?  The City of Ventura is accepting applications for an Assistant City Clerk opportunity on our collaborative City Clerk team in the City Manager Department.  To be considered for this rewarding leadership opportunity, apply on-line at www.cityofventura.ca.gov/jobs by the 10/1/17 filing deadline!
For more information about the City Manager's Office, visit https://www.cityofventura.ca.gov/149/City-Managers-Office.

THE POSITION
Under general direction, assists the City Clerk in managing the programs and activities of the City Clerk's Office; perform a wide variety of complex and responsible professional administrative, technical and supervisory duties; provides professional and technical assistance to City departments, the City Manager and City Council.  Acts in the absence of the City Clerk.
This position works at weekly evening meetings.

THE IDEAL CANDIDATE

  • Is a team player with outstanding interpersonal and communication skills
  • Embraces and uses technology to enhance access and communication
  • Demonstrates through actions a strong customer service work ethic
  • Is proactive in providing quality, timely service
  • Encourages public participation and welcomes new ideas
  • Is creative and open to change
  • Can change priorities quickly, identify and resolve problems and make sound decisions
  • Is a natural leader who is able to effectively coach, train, motivate, evaluate and provide leadership to staff
  • Continuously looks for ways to streamline and operate efficiently
  • Thrives in a fast-paced environment, handling multiple tasks simultaneously, while making logical decisions and meeting deadlines

EXAMPLES OF DUTIES
Duties may include but are not limited to the following:

Writes and processes ordinances, resolutions, agreements, contracts, and other documents. Receives, coordinates, and processes appeals for public hearings, and prepares and processes public hearing notices. Receives and opens bids for public works construction or other City projects and process related documentation. Receives, coordinates, and processes tort claims, summons and complaints, and subpoena for records.
Prepares agendas for City Council, the Successor Agency, and Public Facilities Financing Authority. Assists with the assembly and distribution of agenda material for their meetings, including electronic format, in compliance with the Brown Act.
Attends City Council, Successor Agency, and Public Facilities Financing Authority meetings. Prepares minutes and maintains records, including electronic records. Monitors the proper operation of the audio/visual/digital systems in the Council Chambers.
Certifies a variety of City documents and maintains custody of the official City record and seal. Develops and administers the City's Records Management Program, recommends records retention policies and procedures, including schedules, manuals and related procedures. Receives, coordinates and processes Public Records Act requests.
Receives, coordinates and processes administrative citation hearings and prepares and processes hearing notices.
Assists the City Clerk with the electoral process and conduct of municipal elections per the City Charter and Elections Code, including recalls, referendums, initiatives and measures; coordinates and advises public officials, candidates for office and the public regarding election matters. Monitors and implements the requirements of the Political Reform Act, including campaign statements in electronic format, statements of economic interests, and the City's Campaign Reform Act.
Assists with the recruitment, interview, and appointment process of various Council advisory boards, commissions, and committees in compliance with the Maddy Act.
Prepares analytical and statistical reports on operations and activities, including special projects.
Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of records management.
Participates in the recording and tracking of legislation affecting records management activities; interprets data; identifies alternatives; makes and justifies recommendations.
Participates in the selection, training, supervision, and evaluation of personnel; recommends disciplinary procedures as is appropriate; provides training for staff.
Establishes positive working relationships with representatives of community organizations, City management and staff, and the public.
Establishes and maintains a customer services orientation including providing responsive, helpful and technical accurate service.
Responds to a variety of questions and inquiries from the public, City departments, and news media in compliance with the Public Records Act.
Prepares the division budget, submits budget recommendations and monitors revenues and expenditures. Recommends and assists in the implementation of performance measures, goals and objectives. Implements policies and procedures.
Interprets and applies rules, regulations and policies. Revises, modifies and assists in writing new policies and procedures. Keeps abreast of changes in relevant regulations and laws in area of specialty, including but not limited to the City Charter, the Political Reform Act, the Brown Act, and State election law.
Provides professional and technical assistance to the City Manager, City Council, and City departments. In the absence of the City Clerk, the Assistant acts as Clerk of the Council.
Performs related duties as required.

MINIMUM QUALIFICATIONS
A combination of education, training and experience equivalent to completion of high school and four years of increasingly responsible professional administrative and technical experience in a municipal clerk office or comparable public agency position are required. Some supervisory experience is required. Possession of a Certified Municipal Clerk (CMC) designation is highly desirable. Additional specialized municipal clerk training OR two years of college classes in public or business administration, government, or a related field is highly desirable.

LICENSE/CERTIFICATES
License: Depending on assignment, possession of a valid California Class C driver's license may be required.
Certificate: Possession of a Certified Municipal Clerk (CMC) certificate is required within 24 months of employment.

BENEFITS
To view benefits, please visit our website at https://www.cityofventura.ca.gov/971/Benefits

SELECTION PLAN
Submit a City application and supplemental questionnaire by the filing deadline. The preferred method of application is on-line and you are highly encouraged to apply at www.cityofventura.ca.gov/jobs.  If you are unable to apply electronically, you may request paper application materials by calling (805) 654-7853 during regular business hours. Paper applications can be FAXed to (805) 648-4467, or mailed, or hand delivered to City Hall at: 501 Poli Street, Room 210; P.O. Box 99; Ventura, CA 93002. If you FAX, it is highly recommended that you also send the original documents. The Eligibility List established may be used to fill other regular and temporary vacancies at the discretion of the City.
Once your application has been submitted, all future correspondence from the City will be via e-mail. Please keep your contact information up-to-date and ensure that your email spam filter allows you to receive messages from recruitment@cityofventura.ca.gov.  You may also view notices send to you by the City in the "My Applications" tab at www.cityofventura.ca.gov/jobs.

Department Selection Interview
A select number of candidates will be invited to a department selection interview being held in October 2017.

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