Administrative Services Director

Admin
Full-time
City of Shafter
Until Filled

Under the direction of the City Manager, the Administrative Services Director is responsible for the oversight of all financial activities of the City, including but not limited to budgeting, accounting, and financial reporting and investing. Additional responsibilities include overseeing the City’s Public Transit System and Information Technology.

Responsibilities of the Administrative Services Director include but are not limited to the following:
Provide leadership by example, establishing and maintaining quality standards.
Produce the City budget and capital improvement, create a mid-year budget report for presentation and approval.
Manage investment portfolio, market analysis, investment purchases, etc. Perform review of investment market.
Provide fiscal analysis and support to other department heads and employees. Review staff reports and provides fiscal impact statements.
Compile and review financial reports, analyze and report current financial status. Secures financing alternatives as needed.
Prepare for approval the Successor Agency Recognized Payment Obligation Schedules.
Work with independent audit firm in the audit of the City’s financial statements and present financial statements to the City Council.
Manage various State audits.
Attend City Council meetings and present agenda items related to departments.
Report and file Transit Development Act (TDA) claims.
Draft TDA financial statements and work with independent audit of same.
Prepare for and implement any new Governmental Accounting Standards Board (GASB) pronouncements or other changes in generally accepted accounting principles.
Responsible for strategic planning for the finance department, including public transit.
Oversees and administers the dissolution of the former redevelopment agency.

City Government:
The City of Shafter is a charter city and operates according to the charter approved by the voters on June 6, 1995, and is a City Council-City Manager form of government.Elected to four-year terms, the City Council serves as the legislative and policy-making body of the City of Shafter, formulating city policy, approving new programs and services, appropriate funds, and generally supervise the operations of the city government.

The Department:
The Finance Department provides fiscal information to all City departments and manages the development and analysis of the budget. It also prepares year-end financial statements, annual audits, accounts payable, revenue collection, payroll reporting, business licensing, and other day-to-day financial transactions. The department also oversees the investment of city funds and provides the strategic planning necessary to preserve the city’s superior credit rating and safeguard city assets. The Finance department has seven full-time employees.

The Position:
Under the direction of the City Manager, the Administrative Services Director is responsible for the oversight of all financial activities of the City, including but not limited to budgeting, accounting, and financial reporting and investing. Additional responsibilities include overseeing the City’s Public Transit System and Information Technology.

The Ideal Candidate: 
The City of Shafter is seeking a highly qualified, experienced leader to lead the department. Due to prudent policies and vision, the City is financially stable with a strong cash position. The new director must have the technical and analytical skills to maintain this stability. Also, it is expected the new director will be approachable,a good listener to lead and mentor the staff. The ideal candidate will demonstrate exceptional interpersonal skills and a commitment to developing strong, positive working with the finance staff, management team, and city council. The candidate must possess excellent communication and presentation skills.
The new director will have knowledge of principles and techniques of supervision;generally accepted accounting principles; governmental and redevelopment auditing; accounting and financial reporting; laws and regulations affecting municipal financial operations; laws, regulations, and principle of bonds and other debt issuances; payroll processing practices and procedures and applicable laws and regulations; budget preparation and administration; revenue and expenditure projection; cost allocation; principles of cash management and investment;principles and methods of statistics and research; municipal purchasing practices and procedures.

Minimum Qualifications:
A Bachelor’s degree in Accounting, Business Administration, Finance or a closely related field is required. Certified Public Accountant (CPA) or Certified Public Finance Officer (CPFO) is highly desired. The candidate should be able to demonstrate five years of executive level or eight years of management level related experience in governmental accounting, budgeting, and financial reports.