Administrative Services Director

Finance
Full-time
City of Grover Beach
9/30/2018
kmattocks@grover.org
805-473-4564

DEFINITION:
 
Under administrative direction, plans, manages, oversees and directs the operations and services of the Administrative Services Department, which includes auditing, business tax, cash management, general accounting, payroll processing, purchasing, treasury, utility billing, and network information systems; coordinates activities with other City officials, departments, outside agencies, organizations, and the public; provides responsible and complex staff support to the City Council and City Manager; serves as the Finance Officer of the Improvement Agency; performs other related duties as required.
 
DISTINGUISHING CHARACTERISTICS:
 
The Administrative Services Director is a single position department director class which oversees all functions and operations of the Administrative Services Department, including originating, carrying out, reviewing, interpreting, and coordinating policies in the administration of a diversified accounting, investment, and network information services operation. This class is distinguished from the next higher class of City Manager in that the latter manages the overall City operations.
 
SUPERVISION RECEIVED/EXERCISED:
 
Receives administrative direction from the City Manager.  Exercises direct and indirect supervision over professional, technical, and office support personnel.

DEFINITION:
 
Under administrative direction, plans, manages, oversees and directs the operations and services of the Administrative Services Department, which includes auditing, business tax, cash management, general accounting, payroll processing, purchasing, treasury, utility billing, and network information systems; coordinates activities with other City officials, departments, outside agencies, organizations, and the public; provides responsible and complex staff support to the City Council and City Manager; serves as the Finance Officer of the Improvement Agency; performs other related duties as required.
 
DISTINGUISHING CHARACTERISTICS:
 
The Administrative Services Director is a single position department director class which oversees all functions and operations of the Administrative Services Department, including originating, carrying out, reviewing, interpreting, and coordinating policies in the administration of a diversified accounting, investment, and network information services operation. This class is distinguished from the next higher class of City Manager in that the latter manages the overall City operations.
 
SUPERVISION RECEIVED/EXERCISED:
 
Receives administrative direction from the City Manager.  Exercises direct and indirect supervision over professional, technical, and office support personnel.

Education and/or Experience:
 
Any combination of education and experience that provides the knowledge, skills, and abilities necessary for an Administrative Services Director.  Typically, an Administrative Services Director would possess the equivalent of five years of broad and extensive experience in financial management, including at least three years in a responsible professional accounting capacity, and a bachelor's degree in accounting, business administration, finance, or related field.  Masters Degree and/or CPA strongly preferred. 
 
License/Certificate:
 
Possession of, or the ability to obtain, a valid Class C California driver's license prior to employment.  Certification as a Certified Public Accountant (CPA) is desirable.

Knowledge of:
 
Modern principles, practices, and techniques of governmental accounting and information system administration, organization, and operation; Generally Accepted Auditing Standards (GAAS) and Generally Accepted Accounting Principles (GAAP); principles and practices of general, fund, cost, and governmental accounting; principles and practices of auditing and financial control; network based computer applications and network based financial software; methods and techniques of supervision, training, and motivation; principles of mathematics; applicable federal, state and local laws, codes, and regulations, including those related to investments, purchasing, and utility billing; principles and practices of budget administration; methods and techniques of scheduling work assignments; standard office procedures, practices, and equipment; modern office equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; occupational hazards and standard safety practices.
 
Ability to:
 
Plan, direct, manage, and coordinate the work of the Administrative Services Department; develop and administer sound departmental goals, objectives, policies, and methods for evaluating achievement and performance levels; analyze complex financial and information system issues, make adjustments to standard operating procedures as necessary to improve organizational effectiveness; facilitate group participation and consensus building; attend evening meetings as required; plan, organize, train, evaluate, and direct work of assigned staff; perform mathematical calculations quickly and accurately; interpret, explain, and apply applicable laws, codes, and regulations; read, interpret, and record data accurately; organize, prioritize, and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.
 
Skill to:
 
Operate an office computer and a variety of word processing and software applications, including a variety of complex financial and accounting programs.

 

Salary Range: $9,570 to $12,274/month

 

Legal

Tuesday, October 9, 2018 - 17:31

Last month, MuniServices / Avenu published a legislative update that focused on over 50 bills, which impacted local revenue streams or administration in one way or another, that had made it to the