Administrative Operations Manager- Parks

Admin
Full-time
Hesperia Recreation and Park District
Until Filled
jobs@hesperiaparks.com
760-244-5488

The Administrative Operations Manager – Parks, under general direction of the General Manager, assumes overall responsibility for the direction and operation of the following areas:
• Parks and Facility Management
• Parks and Facility Expansion and Development Projects
• Capital Improvements Projects
• Landscape Maintenance Districts and Community Facilities Districts Management
• Community Events

Develops, supervises, evaluates, and participates in various programs and activities related to the construction, modification, maintenance, repair, and operation of District parks, athletic fields, and related infrastructure, including landscaped areas, pool, play structures, recreation centers and related public facilities, and athletic fields; assists in the coordination and oversight of contracted grounds construction and maintenance work; oversees community event planning; performs related work as assigned.

Serves as a member of the District’s senior management team with significant involvement in overall District strategic planning and management and provides technical expertise in assigned areas. This position may serve as General Manager in the General Manager’s absence or when delegated.

Listed areas of responsibility and essential functions are not intended to be all-inclusive or restrictive.

Essential Functions
• Plan, organize, develop, direct, and administer: functional and operational management, clerical support for the division, and maintenance and/or inspection programs.
• Develop and implement goals and objectives for parks, community events, and other landscape maintenance program operations.
• Oversee the development of consultant requests for proposal for professional and/or construction services, advertising, and bid processes; evaluate proposals and recommend project award; administer contracts after award.
• Evaluate work of contractors and take corrective action to address any performance deficiencies.
• Plan, organize, and assign the work of subordinates and contractors engaged in development and implementation of community events, landscaping grounds, maintaining buildings and other facilities, and installing, maintaining, and removing trees.
• Complete final inspection and review the work at completion of landscaping and refurbishment projects.
• Coordinate the repair and replacement of vehicles and equipment used in parks maintenance work.
• As a licensed Qualified Applicator, direct other employees in the safe use of pesticides, and keep accurate logs of chemical use.
• Respond to citizen, agency, and/or commission complaints and requests for information.
• Design and review landscape plans for new development and District projects; design and manage enhancement projects in the landscape assessment districts.
• Ensure inspection of assigned work areas to ensure work is performed to standards and specifications.
• Direct, monitor, and refine preventative maintenance and asset replacement programs.
• Participate in budget preparation and administration in all assigned areas, including estimating labor and material costs for planned work and verify estimates supplied by contractors. Assist in the design, development, and execution of capital improvement program (CIP) projects.
• Supervise, train, direct, and evaluate subordinates.
• Ensure ongoing development of subordinates in the areas of: compliance, technical, safety, and supervisory training.
• Make presentations to Board of Directors, staff, and public interest groups, as needed.
• Coordinate park maintenance activities with other District departments and with outside agencies.
• Plan, implement, and supervise District sponsored community service events; coordinate training and direct District staff; participate in budget preparation and monitoring to provide cost effective community events.
• Ensure retention of appropriate departmental records; prepare routine regulatory reports and correspondence; provide technical and professional support to operations and staff.
• Confer with purveyors, contractors, and government agencies (and their representatives) relating to environmental and operational activities and compliance issues.
• Maintain records of work performed and supplies used.
• Ensure compliance with all state and federal laws and regulations.
• Formulate, recommend, interpret, and implement District rules, policies, and procedures.
• Provide leadership and work with staff to ensure a work environment that supports achieving the District’s mission, vision, core values, plans, and objectives.
• Serve as staff liaison for various District or community-related committees and subcommittees as assigned by General Manager.
• Attend and participate in professional meetings; maintain awareness of new trends and developments in assigned areas; incorporate new developments as appropriate.
• Determine projects and community events on a weekly, monthly, and yearly basis, including recommendations on District-wide projects.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Inform supervisor of issues, updates, and other pertinent information in a timely manner.

Marginal Functions
• Will perform additional tasks as required and needed.
While performing any of the above duties, must be aware that he/she is acting as a representative of the District and must be public relations conscious.

Benefits
• District paid employee and dependent health, dental, and vision insurance coverage.
• Term life insurance coverage of $50,000.
• Paid vacation of up to 25 days a year depending on tenure, plus an employee buy back option.
• Paid sick leave as per policy.
• 13 paid holidays per year.
• Retirement with San Bernardino County Employees’ Retirement Association (SBCERA).
• Voluntary Deferred Compensation Program available.
• District does not participate in the Social Security Program, except for the mandatory 1.45% Medicare Contribution.

The Administrative Operations Manager – Parks also receives the following benefits:
• 2% District Paid Deferred Compensation.
• 96 hours of management leave per year.
• District Issued Cell Phone.

Qualifications
Any combination of experience and education that could likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities is:
• Five years of increasingly responsible experience in parks, trees, or ground maintenance, including two years in a supervisory and/or management responsibility capacity. Competencies and experience must include performance measures, contract management, and budgetary work.
• Graduation from an accredited college or university with major coursework in parks management, landscape architecture, urban forestry, public administration, horticulture or related field is highly desired. One year of professional-level relevant experience may be substituted for each year of required education.

Licenses/Certificate:
• Current, valid certificates for Playground Inspector, Qualified Pesticide Applicator License, and Certified Pool Operator certificate upon hire or ability to obtain with 6-12 months of employment; Additional certificates may be required after the initial year of employment.

Knowledge and Abilities

Knowledge of:
• Current federal, state, and local laws and regulations that impact maintenance and operations including Landscape Maintenance Development Districts (LMD’s) and Community Facilities Districts (CFD’s).
• Permitting, legal, regulatory, and technical requirements of parks, trees, and landscape management.
• Modern methods, materials, equipment, and tools used in the planting, cultivating, propagating, fertilizing, and trimming of trees, shrubs, flowers, and lawns.
• Plant pests and diseases and the methods for their control and eradication.
• Basic construction practices and equipment and repair methods used in various trades including: landscape/hardscape installation, carpentry, pipe fitting, painting, and concrete work.
• Maintenance and repair of light power equipment.
• Safe work practices.
• Record-keeping and report writing procedures.
• Contract and agreement administration/management.
• Basic accounting and operational budgeting functions.
• Planning, development, and execution of Capital Improvement Plan (CIP) projects.
• Public Administration concepts, theories, principles, methods, and practices including parks, recreation, community events, and leisure services programs.
• Microsoft Office including Power Point, Word, and Excel.
• General management and supervisory principles and practices including employee motivation, team building, and performance evaluation.

Ability to:
• Analyze complex multidisciplinary issues and implement solutions.
• Demonstrate sound judgement and leadership skills.
• Work cooperatively with diverse groups.
• Collect, evaluate, and interpret varied information and data, either in statistical or narrative form; interpret documents, agreements, and contracts; interpret and apply laws, regulations, policies, and procedures.
• Demonstrate strong organizational, planning, and administrative skills. Must maintain detailed and accurate records.
• Demonstrate strong verbal and written communication skills.
• Establish and maintain cooperative relationships with customers, the public, and those contacted in the course of work, including negotiating with contractors.
• Communicate clearly and concisely both orally and in writing.
• Plan, direct, and coordinate the maintenance and refurbishment of both District and specified city-owned properties.
• Manage the performance of inspection and/or skilled tasks in park maintenance and refurbishment activities.
• Plan, assign work to, direct, and supervise subordinate employees in the performance of park maintenance and community events activities.
• Use computers for daily activities such as: word processing, maintenance programs, presentation applications, electronic schedule, and email.
• Forecast labor and other pertinent cost factors.
• Procure and manage maintenance and labor trade contracts and professional services agreements.
• Read and interpret landscaping and construction plans and specifications.

Working Conditions
Environmental Conditions
: Work is divided between indoors in temperature controlled environment and outdoors in heat, cold, and inclement weather while monitoring programs, facilities, maintenance, etc.; exposure to potentially hazardous chemicals, various colognes/perfumes, smoke, dust, wind, pollen, stinging insects; exposure to noise/vibrations from
office machines; work may occur on uneven or slippery surfaces and around heavy construction equipment; work may be performed at significant heights.
Physical Conditions: Essential and marginal functions require maintaining physical condition necessary for driving and operating a variety of motor vehicles and machines; frequent periods of sitting, driving, walking, standing, and reaching; occasional or rare bending, pushing, pulling, stooping, lifting, climbing, kneeling, and squatting may be required; may need to climb a ladder or perform work at significant heights; use of hands to finger, handle, or feel objects, write, type, use telephone, and operate office machinery; close and distance vision; speaking; and hearing.

Examination/Selection Process
All applications will be screened and only those candidates who best match the needs of the District will be invited to compete further in the examination process, which may include pre and/or post interview testing.

Must possess a valid California Driver License and produce a DMV printout of driving record upon request. Take and pass a medical exam if requested. Undergo and clear fingerprinting and background check as a prerequisite of employment.

Final Filing Date
Position open until filled. First review of applications is on November 9, 2020. All applicants are required to complete a District Application form that can be found at the District office or hesperiaparks.com and submit it in one of the following ways: email it to jobs@hesperiaparks.com; in person at Hesperia Recreation and Park District, 16292 Lime Street, Hesperia, CA; or mail to P.O. Box 401055, Hesperia, CA 92340.
Prior to employment, the successful candidate shall be required to present documentation establishing identity and employment eligibility in accordance with the U.S. Citizenship and Immigration Services.
Salary Range A Step: $39.86 – E Step: $48.57
Hesperia Recreation and Park District is an Equal Opportunity Employer