Administrative Assistant

Admin
Full-time
Midpeninsula Regional Open Space District
Until Filled
hr@openspace.org
6506911200

Do you have a passion for the outdoors, trails and preserving open space? Do you thrive on helping others and enjoy public interaction? Midpeninsula Regional Open Space District is currently hiring a full-time Administrative Assistant in Administrative Services for the Reception Desk and supporting Procurement and Contracts. We will create a pool from this recruitment for future Administrative Assistant vacancies. Please see the Job Description for the details of this classification.

 

About the Position:  We are looking for an energetic, outgoing individual who is highly organized with excellent verbal and written communication skills and superb attention to detail.  The person selected will be responsible for incoming calls, sorting mail, responding to email and in-person inquiries, providing visitors with information and resources.  The Administrative Assistant will be responsible for entering contracts and purchase orders into the District’s ERP system, maintaining and organizing the boardroom, breakroom, copy center and other communal areas, scheduling/coordinating meetings, researching, filing, processing invoices, processing expense reports, ordering supplies, preparing presentations, as well as running reports, entering, and retrieving information from a database systems. The Administrative Assistant has excellent written and verbal communication skills, successfully interfacing with a variety of stakeholders; including the general public, staff, board members, consultants, contractors, and local municipalities.

 

About the District:  The District is a regional greenbelt system in the Santa Cruz Mountain region comprised of over 63,000 acres of land in 26 extraordinary open space preserves, permanently protected for public enjoyment and recreation. The District is a growing organization with a focused mission that guides our work, and where every employee makes an impact.  If you are looking for an outstanding opportunity to contribute to the legacy of open space protection and outdoor recreation, working with an incredible team of like-minded colleagues, we invite you to apply for this position!  Check out the Working for Midpen video on our Employment Opportunities page.

 

Required Education & Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to the completion of twelfth (12th) grade and three (3) years of progressively responsible general office experience.  Applicants should have experience in Microsoft Office including Outlook scheduling, Word, PowerPoint, and Excel.  An Associate of Arts (AA) degree or Bachelor’s degree, and fluent in Spanish are highly desirable.  Experience working with an ERP (Enterprise Resource Planning) system (for example: New World Systems, Oracle, SAP, Sage) is also highly desirable. 


Licenses & Certifications Required:   Possession of a valid California Driver’s License. 

 

Working Conditions:  This position is part of Administrative Services at the District’s office in Los Altos, California and will work in an office environment.

 

Benefits:   The Open Space District provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page of the District website for details.

 

How to Apply:  Apply on CalOpps.org. This recruitment is open until filled, with the first review of applications on January 23, 2019.   The application window may close at any time after this date without additional notice. Interested applicants are encouraged to apply early.

 

To apply for this exciting career opportunity, the following application items are required:

1. Fully completed CalOpps employment application 

2. Resume

3. Cover Letter 

4. Supplemental Question Responses

 

Incomplete applications will not be considered for the position. Applicants with the most relevant experience and qualifications suitable for the position will be contacted for interviews.

 

Recruitment Timeline:  We recommend applicants’ schedules be open during this timeframe for panel interviews:

First Interview: January 31, 2019

Final Interview/written exercise at our office in Los Altos: February 6, 2019

 

 

 

Midpeninsula Regional Open Space District is an Equal Opportunity Employer

Applicants with disabilities may request reasonable accommodation by

contacting the Human Resources department at (650) 691-1200    01/2019

Put your passion for Open Space to work!