City of Santa Rosa
Job Category
Work Schedule
Job Closing Date
Job Open until Filled
Job Description



The Benefits of City Employment:
In addition to offering a challenging, rewarding work environment and excellent salary, the City of Santa Rosa provides a generous suite of benefits, including retirement through CalPERS, a competitive leave accrual package, your choice of three health plans, a flexible spending program, employer contributions to a Retiree Health Savings plan, and top of the line employer paid vision and dental coverage. More information regarding benefits associated with this position can be found on our Miscellaneous Employee Benefits Page and the Unit 11 Terms and Conditions of Employment Document. 
The Position:

This is a unique opportunity to fill a new position in the City Manager's Office. The Administrative Analyst - Confidential will report to the City Manager and provide significant management-level staff assistance. Important areas of focus include:

  • complex, highly visible, deadline-driven projects
  • budget, purchasing, and personnel
  • attending Council meetings and following up on Councilmember questions
  • preparing City Council staff reports and resolutions 

Due to the nature of the position and the office, this position is assigned to Unit 11, Mid-Management Confidential (not represented by an employee association or union.) 

Our Ideal Candidate will:

  • demonstrate a high level of initiative and strong analytical skills; 
  • exercise good judgment in independent decision-making and management of projects;
  • have experience creating spreadsheets, interactive dashboards, graphs, reports, and analysis of information; and
  • possess excellent oral and written communication skills.

Through experience and/or education they will also demonstrate that they possess knowledge and abilities listed in the qualifications section below. 

The Selection Process
The first step in the selection process will consist of a review of each applicant's employment application and supplemental questionnaire for minimum qualifications.  

Depending on the number and breadth of experience of the of applicants, the next step may include a thorough evaluation of training and experience as presented on the applications and responses to supplemental questions. Applicants scoring highest in this process will be placed on an eligible list for this confidential position only and invited to interviews.

Please complete a thoughtful, thorough Supplemental Questionnaire submission. As part of the selection process, your responses to these questions will be scored using criteria specific to this position. Responses such as "See Resume" will not provide sufficient information for you to be successful in the process. 

Please note this recruitment is for the confidential position/classification in the City Manager's Office only. If you are on the eligible list that was established in March, 2023 for the general classification, you will remain on that list and eligible for other opportunities across the City as long as the list is active. The March 2023 list will NOT be used to fill the position in the City Manager's Office, and this new list will not be used for other openings.


Examples of Duties and Responsibilities


Administrative Analysts duties vary depending on assignment. Typical duties of the classification include:

  • Perform professional and analytical support activities in the administration and coordination of various departmental or divisional programs such as budget preparation, analysis, and monitoring, contract administration, development and management of grant programs and grant funding, coordination of department level procurement, coordination of various personnel functions, and other programs or activities as assigned
  • Research, evaluate, and prepare statistical, financial, demographic, and operational data used in reports, studies, surveys, and analyses
  • Prepare statistical analyses on a variety of administrative, fiscal, personnel, and operational issues
  • Analyze and make recommendations in the development and administration of assigned program area(s)
  • Identify management and/or operational problems and recommend solutions
  • Develop and update fiscal projections for various departmental operating funds
  • Maintain and track key activities and performance measures for assigned department
  • Research and monitor federal, state, and local requirements for various activities to ensure compliance with established regulations
  • Research grant opportunities and prepare grant proposals
  • Prepare and submit regulatory reports
  • Track, review, and report on the status of department budgets, grants and funding, contracts, and other administrative activities depending on area of assignment
  • Develop and administer contracts
  • Prepare and review contract provisions, and monitor contract compliance and performance requirements
  • Compile and analyze data and make recommendations on the formulation of policies and procedures, and staffing and organizational changes to improve operational efficiencies
  • Assist in budget preparation and review by conducting research, analyzing, and monitoring financial information and making related recommendations
  • Prepare recommendations on a variety of municipally-related subjects and programs
  • Respond to complaints and requests for information
  • Prepare City Council reports, resolutions, and ordinances 
  • Make staff presentations to the City Council and other governmental and community bodies
  • Confer with operating supervisors regarding information requirements and cost control procedures related to area of assignment
  • Represent departmental and City interests in interdepartmental meetings as required  
  • Coordinate activities with other City departments and divisions, and with outside agencies


Required Qualifications


Knowledge of:  Principles and practices of public administration; principles, methods, and practices of municipal finance, budgeting and accounting, grants and/or contract administration, personnel administration, state and federal funding sources, programs, and procedures; management and research techniques, and procedures and methods of report presentation; modern principles of supervision and employee engagement; and computer software applications related to the work.
Ability to:  Communicate clearly and concisely, orally, and in writing; build and maintain positive, productive, working relationships with co-workers and others contacted in the course of performing the work; review and analyze organizational, administrative, and fiscal issues, and recommend and implement effective courses of action; properly interpret and make decisions in accordance with laws, regulations and policies; work effectively with community groups and organizations, members of governing bodies and committees, regulatory agencies, City staff, and the general public; coordinate complex projects and meet established deadlines; effectively manage conflicting priorities.

Experience and Education: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience – Sufficient years of progressively responsible technical, analytical, or administrative level experience, preferably in a local government or similar setting; Education - Equivalent to a Bachelor's degree from an accredited college or university with major work in public or business administration or a closely related field. 

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.  


Additional Information



The City of Santa Rosa - A Wonderful Place to Call Home
A charter city incorporated in 1868, Santa Rosa is the county seat of Sonoma County, one of California's premier wine growing regions, and is the gateway to tourist destinations in the redwoods and on the coast. Santa Rosa is the 26th largest City in the state. It occupies 41 square miles and serves a population of 170,000. The City has a historic preservation program and has environmental diversity.
The City of Santa Rosa provides a full range of services including police and fire protection; construction and maintenance of streets and other infrastructure; water, storm water, and wastewater utilities; housing services through its Housing Authority; economic development; transit; parking; and recreation, parks, and cultural services, including a municipal golf course. The City of Santa Rosa's residents work in a well-balanced mix of management, professional, manufacturing, sales, tourism, transportation, construction, and service jobs. The City also plays an important role in supporting the agriculture and tourism industries of California's north coast.

If you have questions about this recruitment, please contact Jami Ross, Human Resources Analyst, at jross@srcity.org. 

The City of Santa Rosa is proud to be an equal opportunity workplace. 


Apply online only visit, https://www.governmentjobs.com/careers/srcity/jobs/4220702/administrative-analyst-confidential?pagetype=jobOpportunitiesJobs