Accounting Assistant

Finance
Full-time
City of Santa Barbara
HR@SantaBarbaraCA.gov
(805) 564-5316

THE POSITION:

Under general supervision, perform a variety of specialized clerical, accounting, bookkeeping, accounts payable and payroll duties. Review and audit invoice entries for accounts payable; prepare and process accounts payable warrants; review credit card statements and ensure expenditure authorization; reconcile and prepare claims payments such as deferred compensation, PERS, and health insurance benefits; initiate Tax Deposits to Federal and State agencies and create journal vouchers for posting from tax accounts and bank accounts; process blanket purchase order payments; maintain logs; collect, count, audit and prepare paperwork for service or payments; assist departments and employees by providing fiscal information, explaining procedures, and responding to questions; operate a personal computer; participate in the retrieval, processing, auditing, and reconciliation of payroll time sheets; perform a variety of clerical duties including answering the telephone, typing, maintaining files and records, copying and processing the mail; collect, compile and analyze information; prepare a variety of reports; conduct special studies. Other duties may include various accounting projects, record management, and general administrative and clerical support. Current vacancy is eligible for an additional 2.5% confidential pay and is located in the Payroll/Accounts Payable division of Finance. The eligibility list established from this recruitment may be used to fill future vacancies in other City Departments.

 

EMPLOYMENT STANDARDS:

Knowledge of: Journey level clerical and accounting principles and procedures; modern office procedures and computer equipment, including spreadsheet applications; principles and procedures of record keeping; basic arithmetic.

Skill in: Operating a personal computer, ten key, and standard office equipment. Proficiency with Windows, Word, and Excel is desirable.

Ability to: Perform a variety of accounting and bookkeeping duties; accurately tabulate, record and balance assigned transactions; operate a ten-key, computer, and standard office equipment; maintain a variety of records and files. Perform a variety of clerical activities; prepare routine financial reports; and direct the work of clerical personnel. Understand and carry out oral and written instructions; communicate clearly and concisely, both orally and in writing; establish and maintain cooperative working relationships with those contacted in the course of work. Maintain physical condition necessary for sitting for prolonged periods of time.

Experience: Two years of accounting or bookkeeping experience or the equivalent; supplemented by college level coursework in accounting/bookkeeping.

License: Applicant may be required to possess a valid CA drivers' license at time of appointment.

 

SELECTION PROCESS:

It is important that your application and responses to the supplemental questionnaire show all the relevant education, training and experience, knowledge, skills and abilities that you possess which qualify you for this position. Applications and supplemental questionnaires may be rejected if incomplete. Applications and responses to the supplemental questionnaire will be reviewed and the most qualified candidates will be invited to participate in the selection process, which may consist of a written exam, oral exam, practical exam and/or applicant rating. Candidates receiving a passing score will have their names placed on the eligibility list.

 

FILING DEADLINE:

OPEN UNTIL FILLED. PLEASE APPLY BY 5:00 P.M. ON FRIDAY, DECEMBER 15, 2017 FOR PRIORITY CONSIDERATION.